Logistics Officer (Fund Management) SC-8 (Kyiv, Ukraine)
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🚩 Vacancy Announcement n°: 285796
📢 Job Title: Logistic Officer (Fund Management )
📌Type of Contract: Service Contract
➡️ Unit / Division: Supply Chain Unit / WFP Ukraine
📍 Duty Station: Kyiv, Ukraine
➡️ Duration: 12 months (renewable)
⏰ Closing date: Tuesday, 24 January 2023, midnight (Ukraine Time)
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
To learn more about WFP, visit our website and follow us on social media to keep up with our latest news: LinkedIn, Instagram, Facebook, and Twitter.
What will you do in this position?
To effectively implement well-defined standard logistics/supply chain processes and activities to deliver goods and services for all modalities.
In accordance with WFP policies, procedures, and guidelines, the incumbent will perform business activities to support Country Office functions in Invoice Processing to deliver required services to ensure the efficiency of unit performance. The incumbent will provide a range of specialised support functions and/or lead a team performing standard logistics/supply chain processes and activities to deliver goods and services for all modalities effectively.
How can you make a difference?
Under the overall supervision of the Head of Funds Management Officer in the Supply Chain, at this level, the job holder has independent responsibility for technical, specialized work, including planning, organization, and coordination and setting objectives for all assistance modalities for both WFP and logistics standard services. T Job holders are expected to motivate and develop a team of support staff and/or are responsible for specialised support service(s) where the work is undertaken with the help of specially designed techniques, methods, and processes.
1. Provide specialized support to logistics operations and activities, following standard processes and contributing, directly or indirectly, to the effective delivery of food assistance to beneficiaries.
2. Coordinate invoice processing to authorised vendors for authorised transportation delivery.
3. Manage logistics vendors’ invoices, including age analysis monitoring and reporting.
4. Analyse all transport invoices received and map to the correct purchase order and to the correct commodity accounting Transport Order.
5. Create purchase orders in the WFP internal system and proceed with transport waybills to the correct Transport Orders where required.
6. Manage complex operational issues and provide solutions or recommendations related to all assistance modalities, using initiative and following processes, to ensure the provision of timely resolutions with an excellent client service mindset.
7. Coordinate with the commodity accounting unit to ensure data quality and integrity.
8. Perform analysis, undertake vendor reconciliations for Transport vendors, and produce overdue analysis and feedback on invoice status, providing insight and recommendations that enable informed decision-making.
9. Coordinate and liaise with internal and external stakeholders to support logistics invoice processing management and strengthen partnerships with vendors.
10. Manage a team(s) of staff providing technical advice, coaching, guidance and training to ensure individual and team objectives are delivered to agreed standards and deadlines for all assistance modalities.
11. Participate in logistics emergency preparedness and response activities related to Transport Invoicing.
12. Any other Invoice processing support as required for transporter invoices.
To join us in saving lives, changing lives, you will have for…
Education: Completion of secondary school education. A post-graduate in the related functional area is desirable.
Language: Fluency (oral and written) in English and the duty station’s language.
Experience: At least one (1) year of post-graduate professional experience in creditors and /or management accounting with accounts analysis and/ or Logistics operations.
Knowledge and Skills :
⦁ Experience in analyzing operational context and trends.
⦁ Experience in supporting analytical and conceptual work on supply chain strategy and implementation.
⦁ Experience in designing plans and operational scenarios in collaboration with key internal and external stakeholders
⦁ Experience in analyzing end-to-end supply chain operations.
⦁ Experience working with supply chain information systems.
⦁ Experience in troubleshooting and solving operational issues.
Why work with us?
The war in Ukraine has left an estimated one in three families without enough food, rising to one in two in some areas of the East and South. More than 6 million Ukrainians have been internally displaced and more than 6 million have left the country. Many of those who remain have lost their livelihoods, especially in areas close to the front lines. Millions who fled their homes to the country’s West are preparing for long-term internal displacement. Many who have returned to liberated areas around the capital, Kyiv, are struggling to rebuild their lives, having run out of money or found their homes reduced to rubble.
WFP is quickly scaling up to support 4.7 million people per month inside Ukraine, using a flexible mix of food and cash assistance. We support people wherever they are, including in areas close to the front line.
This is an opportunity for an exciting and challenging role in a multicultural, hardworking, fun and interdisciplinary environment. In addition, we offer:
➡️ Meaningful and impactful careers:
Our day-to-day work makes a difference in the lives of the people we serve
➡️ Continuous learning and training:
We provide learning tools for our staff to continually develop their careers
➡️ Multicultural and stimulating work environment:
We encourage gender and cultural diversity to make our teams stronger
Join us to make a difference in Ukraine, watch this video to know more about us!!
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Before you apply…
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting an inclusive work environment in which diversity is valued and where no form of discrimination is tolerated. We aim to achieve parity in our teams in Ukraine. Qualified female applicants are especially encouraged to apply. CV and cover letter must be submitted in English language.
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
