Logistics Associate (Information Management) G6 – Islamabad
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WFP encourages female candidates and people with disabilities to apply.
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.
ABOUT JOB
Job Title: Logistics Associate (Information Management)
Grade: G6
Type of contract: Fixed Term
Duration: 12 Months
Duty Station: Islamabad
Vacancy Number: 283511
Date of Publication: 10 January, 2023
Deadline of Application: 23 January, 2023
This vacancy announcement is for Pakistani nationals only.
TERMS AND CONDITIONS
WFP offers a competitive benefits package including salary, pension, leave plus a medical insurance.
*Remote work if applicable or/FWA until return to office or travel is possible due to covid-19 restrictions.
JOB PURPOSE
Ensure that quality of food items and packaging material are compliant with specifications.
Provide technical oversight for the Logistics Assistants in Flour Mills (Tallies) and monitor quality measuresfor milling and flour fortification in collaboration with Logistics in respective geographical areas under theguidance of the RBB Food Technologist.
Provide feedback to Logistics (for flour mills) and Procurement (for all other food items) to improve suppliers’ facility structural and equipment deficiencies that may cause food safety and hygienic risks resulting in non- compliance with WFP safety and quality standards.
KEY ACCOUNTABILITIES (not all-inclusive)
1. Provide specialized support to logistics operations and activities, following standard processes and contributing, directly or indirectly, to the effective delivery of food assistance to beneficiaries.
2. Coordinate requisitioning and ensure timely delivery of commodities and supplies to authorised partners and destinations.
3. Manage logistics vendors’ contracting activities including performance monitoring and measurement.
4. Support gathering market intelligence, vendor assessments (e.g. transporters, retailers) to support vendor selection process.
5. Identify, resolve and/or provide recommendations on specialised queries/requests for support, using initiative and following standard processes, to ensure timely and accurate resolution of enquiries with excellent client service mind-set.
6. Prepare, monitor and revise budget for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards.
7. Monitor inventory management processes to track trends and account for the inventory status from source to beneficiary.
8. Support oversight for commodity accounting data quality and integrity.
9. Analyse operational pipeline and contribute to assessments and operational planning for all delivery modalities, to ensure that supply chain requirements are taken into consideration.
10. Manage documentation processing for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating complex issues to the supervisor.
11. Perform research, collect data and conduct analysis, produce reports (e.g. CCTI, SPRs, financial closure, physical inventory, transport performance) and ensure information accuracy in corporate systems to enable informed decision-making.
12. Liaise with internal and external stakeholders to support logistics operations management and contribute to effective service delivery.
13. Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines for all assistance modalities.
14. Support logistics emergency preparedness and response activities including Logistics Capacity Assessment and Contingency Plan update, to support WFP’s response in emergencies.
OTHER SPECIFIC JOB REQUIREMENTS
1.Development of information products such as situation reports, donor reports, bulletins, presentations, meeting minutes, etc.
2.Provide Information Management support to the supply chain unit.
3.Provide Information Management support to the logistics cluster during its activation.
4.Participate and represent logistics working group and/or logistics cluster.
5.Support in development of concept notes for different supply chain interventions, projects, etc.
6.Support in development of MOUs, workplans, action plans, etc. for collaborations with different partners.
7.Support in development of Funding Proposals.
8.Support in development of logistics contingency plans.
9.Support in development of Logistics SOPs.
10.Support in designing different supply chain assessments.
11.Undertake different supply chain assessments.
12.Coordinate and collaborate with different stakeholders and partners for potential collaborations and implementation.
13.Conduct Technical Need Assessment (TNAs) and organize supply chain trainings for partners.
14.Provide technical assistance (supply chain) to partners.
15.Any other task as assigned.
STANDARD MINIMUM QUALIFICATIONS & EXPERIENCE
Education: Completion of higher secondary school education, preferably supplemented by a University Degree in related functional area (Supply Chain Management, Information Management)
Experience: 6 years’ experience in humanitarian logistics and preferably at least 2 years of experience in Information Management.
Language:
General Service (Field): Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.
Skills and capabilities:
Fully conversant on Good Manufacturing Practice (GMP) and Hazard Analysis Critical Control Point(HACCP) principles for food processing plants and wheat flour mills.
Ability to determine necessary parameters to test objectionable food items samples and technicalknowledge to interpret laboratory analysis reports.
Well-developed facility to interact productively with factory and inspection company personnel at all levels including management.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
• Experience maintaining corporate systems and running queries on ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience in administering third party service providers’ contracts.
• Experience in compiling contract documentation.
• Experience in contract execution.
• Experience in budget monitoring and reporting.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
ORGANIZATIONAL CONTEXT
This job is based in Country Office, Islamabad. Under the supervision of the Head of Supply Chain and the overall supervision and guidance of the Logistics Officer, the incumbent will report to Logistics Officer, Head of Unit or the designate.
FUNCTIONAL CAPABILITIES
| Capability Name | Description of the behaviour expected for the proficiency level |
| Supply Chain Management and Optimization | Demonstrates ability to design basic supply chain networks, including appropriately assessing and escalating challenges to ensure that WFP is able to provide consistent and uninterrupted service to its beneficiaries and partners. |
| Planning, Project & Resource Mgmt | Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals. |
| Information Management & Reporting | Liaises with internal and external stakeholders to consolidate preliminary data analysis, draft reports and disseminate information that represents concerns and trends. |
| Market Analysis, Contracting and Operational Execution | Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently. |
| Warehouse and Inventory Management | Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation. |
| Technical Assistance and Coordination | Demonstrates abilities to provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders. |
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WFP is committed to diversity and inclusion within its workforce. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
