Knowledge Management Officer P3, LEG, Rome, Italy, Non-rotational

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

Are you an experienced Knowledge Management professional interested in further developing your professional experience while contributing to ending global hunger? Are you passionate about helping those in need? Would you like to join a global organization investing in its people?
If so, an exciting & fulfilling career awaits you! Join our diverse and passionate team that works on varied and international projects directly contributing to saving & changing millions of lives around the globe.

DEADLINE FOR APPLICATIONS

Applications must be submitted by Sunday, February 5, 2023 (10:59 PM CET)

WHO WE ARE

The United Nations World Food Programme (WFP), is a highly prestigious, reputable & world’s largest humanitarian organization, operating in more than 120 countries and territories, bringing life-saving assistance in emergencies, building pathways to peace, stability, and prosperity for people recovering from conflict, disasters and the impact of climate change and supporting sustainable and resilient livelihoods for a world with zero hunger.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high-performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: UN World Food Programme (WFP), and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.

WHY JOIN US?

• WFP is a 2020 Nobel Peace Prize Laureate
• WFP offers a highly inclusive, diverse, and multicultural working environment
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe
• We offer an attractive compensation package (please refer to the Terms and Conditions section)

ORGANIZATIONAL CONTEXT

This position is located in the Legal Office (LEG) of the World Food Programme's (WFP) Headquarters in Rome, Italy. The position is assigned to the LEG Front Office and works under the direct supervision of the General Counsel and Deputy General Counsel.

The primary focus of this post is to support the General Counsel and Deputy General Counsel on all knowledge management-related initiatives, including the planning, preparation, and tracking of their legal work, assisting with the Legal Office’s operational and legal knowledge management systems, and the planning and management of LEG’s human and financial resources.

KEY ACCOUNTABILITIES (not all-inclusive)

Within the context of the LEG Front Office and under the direct supervision of the General Counsel and Deputy General Counsel, the incumbent shall perform the following tasks:

• Acts as project manager and oversees the LEG's Case and Knowledge Management system for preserving key legal institutional knowledge; assists the Front Office in managing LEG internal governance processes and practices to ensure best practices are established, confidentiality and continuity is maintained, and smooth delivery of legal services under LEG's mandated areas. Liaises with TEC and external contractors to ensure that LEG’s internal systems are aligned with the Organization’s policies and standards;
• Acts as a key focal point within the LEG Front Office on matters requiring the General Counsel and Deputy General Counsel’s attention and key liaison between the LEG Front Office and the broader LEG Team on legal and general management issues and projects ensuring aligned operational direction;
• Coordinates and supports finalization of special projects and system/process enhancements for the Legal Office, facilitating the issuance/review of LEG policies related to legal and administrative services provided by LEG to clients;
• Coordinates inputs and assists the General Counsel and Deputy General Counsel in the finalization of the Litigation and Claims Register ahead of its submission to the appropriate internal interlocutors;
• Oversees and finalizes the LEG submission as part of the Annual Assurance Statement and Letters of Representation for LEG;
• Coordinates the finalization of the Annual Performance Plan and Risk Register, including coordinating the inputs from all LEG branches and LEG Front Office, ensuring consistency and alignment with the LEG Strategic Plan;
• Represents the LEG Office in various corporate exercises (e.g. Global Stuff Survey, Annual Performance Plan, Assurance Statement, Letter of Representation, Litigations and Claims Register), committees, and other task forces, as required;
• Supports the General Counsel and the Deputy General Counsel in the human and financial resources of the LEG Office working to ensure alignment with WFP’s mandate and priorities. This includes acting as the divisional focal point for the Management Plan, PSA budget exercise, and all other related matters, including preparation of the final budget for LEG and ensuring consistent and continuous review and oversight of the budget implementation process, and supporting the decision-making process with respect to the overall budget envelope of the LEG;
• Manages the LEG Front Office budget and acts as a divisional repository, institutional memory, and as liaison point on all budgetary issues and requests from LEG Branches;
• Supports the identification of recommendations and areas for investment within LEG;
• Assists the General Counsel and Deputy General Counsel in the resolution of management-related issues providing uniform operational direction where appropriate; and
• Any other business, as appropriate.

QUALIFICATIONS AND KEY REQUIREMENTS

EDUCATION:

• Advanced University degree in Law, or First University degree in Law with additional relevant experience and training, or other relevant degrees that include law as a core subject.

EXPERIENCE:

• Typically, five years or more of relevant progressively responsible professional experience, including combined experience in legal services, knowledge management, office, budget planning and management, audit and evaluation processes or other related fields.
• Experience working in an international organization is highly desirable.

LANGUAGES:

• Fluency (level C) in English language.
• Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or WFP’s working language, Portuguese, would be desirable.

MORE ABOUT YOU

You have:

• Knowledge of, and ability to apply, legal principles, concepts, procedures, and terminology for review, examination, knowledge management, and processing of a range of legal documents;
• Knowledge of Microsoft Office (Excel, Visio, Word, PPT);
• Knowledge of various legal research sources, techniques, and ability to interpret and apply legislative instruments and draft legal briefings;
• Knowledge of Global Enterprise Resource Planning (ERP) Systems (SAP or similar).
• Experience in managing a high volume of data;
• Strong business acumen;
• Strong time management skills;
• Excellent communication and interpersonal skills; and
• Understanding the work of the UN system legal office and UN financial management is an asset.

WFP LEADERSHIP FRAMEWORK

These are the common standards of behaviour that guide HOW we work together to accomplish our mission.

Different expectations of behaviour are defined depending on your grade and role/responsibilities within WFP.

TERMS AND CONDITIONS

• This is an International Professional position and is open to all nationalities.
• Mobility is and continues to be, a core contractual requirement in WFP.
• This position is however classified as “non-rotational” which means the incumbent shall not be subject to the regular reassignment process unless the position is reclassified as rotational.
• The selected candidate will be employed on a fixed-term contract with a probationary period of one year.
• This position is open to both internal and external candidates.
• WFP offers an attractive compensation and benefits package, including basic salary, post adjustment, relocation entitlement, travel, visa and shipment allowances, 30 days’ annual leave, home leave, an education grant for dependent children, a pension plan, and medical insurance. For more information, visit https://icsc.un.org/
• The selected candidate will be required to relocate to Rome, Italy to take up this assignment.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
• Once your profile is completed, please apply, and submit your application.
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Please contact us at wfprecruitment@wfp.org in case you face any challenges with submitting your application
• Only shortlisted candidates will be notified

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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

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