Administrative Assistant

6 يناير، 2023

0 3 2 دقائق

الوصف الوظيفي

Goettling Interiors is a German top nudge provider for high end life style solutions in the field of residential and commercial interior design. Established in 2010, our company is at the top of our clients list when it comes to kitchens, lighting, flooring and other life style products for our clients' homes.

The role of Administrative Assistant would fit you if you are someone who is degree educated, is quick to learn and is proactive and able to work independently with a high attention to detail. This role would suit someone who enjoys supporting a busy team and adding value to everybody's day.

المهارات

Accounts Assistant

Preparing payment vouchers per supplier invoice
Input of payable invoice details into the system subject to the Accountant’s review and approval
Maintaining petty cash fund & submission of petty cash reports for the office and for the installation team – subject to the Accountant’s review and approval

Logistics Duties

Managing the import of goods to UAE for both air and sea freight shipments which includes direct coordination with both the suppliers and the forwarders involved

Procurement Duties

Preparing Local Purchase Orders while liaising with the related parties within the team and coordinating with each supplier representative
Managing the orders sheet and making sure that the goods are delivered within the time frame required per client/project
Submitting the orders report classified into:
Orders pending to be delivered
Orders for delivery within the week/month depending on the status per client/site
Goods swapped with other client’s orders
Updating the revised & realistic deliveries of goods and making sure that timelines are being met

Office & Sales Administration

Scanning, filing and archiving of documents
Purchasing stationery supplies for the office which includes actual shop visit, online order and orders placed through telephone
Utilizing the Company's tools and systems in place
Assisting in any document-related issue resolution
Attending to telephone calls
Receiving documents and any goods delivered into the showroom
Preparing quotations for the clients
Assist in inventory management
Securing gate pass for each site on a timely manner

Excellent written and spoken English is a MUST.

Only formally flawless CVs in pdf-format with photo will be considered.