Logistics Assistant (Fleet) SC5, Multiple duty station (Adama,Semera,Kombolcha,Gonder,Jij&Gambella)

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

TERMS AND CONDITIONS

Position Title: Logistics Assistant (Fleet)
Contract Type/Grade: Service Contract Level 5
Number of position/s: 6 positions
Duty Station: Multiple duty station – Adama, Semera, Komolcha, Gonder, Jijiga and Gambella
Duration: One year with a possibility of extension

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

This job is found in duty stations of Adama, Semera, Kombolcha, Gonder, jijiga, and Gambella. Job holders report to the Logistics Officer, a Head of Unit, or the designate.
At this level, job holders are expected to take responsibility for completion of a range of processes and activities requiring some interpretation of standard guidelines/practices for all assistance modalities for both WFP and logistics common services. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.

JOB PURPOSE

With the growing size of the WFP Fleet in Ethiopia, which is prompted by the upsurge in operations, Fleet operations have been decentralized to guarantee coverage of the country whenever and wherever transport challenges are faced. However, this decentralization of fleet operations brought another challenge in its management, especially in coordination of the fleet utilization, maintenance, spare parts inventory management, fuel, and many others. The incumbent, under the supervision of the Fleet Manager, Assist overall management of all Fleet operations, workshop activities and oversight of all Area Offices’ and Sub-Offices’ fleet/workshop assets and co-ordinate Fleet operations in accordance with the procedures, normative guidelines, and business rules as set by WFP.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Carry out each trip the trucks are refuelled, and data recorded and same day report to supervisor.
2. Ensure that Drivers and Convoy Leaders carry out their duties effectively in accordance to their Job Descriptions.
3. Responsible to get all information from the driver and convoy leader after they return from trip and report to workshop supervisor.
4. Responsible for accident Management and report any accidents within 24hrs to all respective parties in accordance to WFP Normative guidelines.
5. Ensure that proper Workshop Administration, record keeping and vehicle History records and well maintained via the Fleet management System.
6. Ensure that timely accurate data is entered into the Fleet wave and FMS for the Repairs, Tyres and Stock Control Modules.
7. Responsible to ensure that all trucks Fuel record accuracy and report daily, weekly and monthly.
8. Ensure that all vehicles undergo regular scheduled preventative maintenance on a timely basis and that unscheduled maintenance is carried out in the most efficient manner.
9. Ensure that minimum Health and Safety requirements are met in full, together with considerations for environmental needs.
10. Carefully record and maintain an inventory list of all Tools and Workshop Equipment and ensure regular spare part inventory.
11. Responsible for the Supervise of Oil and Lubricants ensure that the quality /quantities of the supply of lubricants are in accordance with standards etc.
12. Ensure correctness and registering accurate information onto all documents and responsible to produce timely, daily, weekly, quarterly and Annual reports.
13. Any other duties as required

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A technical college diploma or bachelor's degree in logistics & supply chain management, transport-related & other relevant fields.

Experience: Secondary school education completion with a minimum of 5 or more years of working experience OR a Bachelor’s Degree with 3 or more years of work experience as a Logistics Assistant, or similar relevant work experience in a private company, humanitarian organization, and dealing with logistics operations. experience gained in both light and heavy vehicle usage is an added advantage.

Language: Fluency in both oral and written communication in English and Amharic. Other languages are an added asset.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
• Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
• Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
• Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

• Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
• Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
• Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
• Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
• Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
• Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
• Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
• Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
• Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

FUNCTIONAL CAPABILITIES

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience analysing data (on commodities, funds, etc.) and drafting reports.
• Experience in measuring service providers’ performance against set KPIs.
• Experience in assisting the preparation of contract documentation.
• Experience in providing technical business support in corporate systems.

DEADLINE FOR APPLICATIONS

22 January 2023

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

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