Business Support Assistant (Chakki Fortification)-SSA3, Rawalpindi
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WFP encourages female candidates and people with disabilities to apply.
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.
ABOUT JOB
Job Title: Business Support Assistant (Chakki Fortification)
Grade: SSA-3
Type of contract: Special Service Agreement
Duration: 6 Months
Duty Station: Rawalpindi
Vacancy Number: 179048
Date of Publication: 5 January, 2023
Deadline of Application: 18th January, 2023
This vacancy announcement is for Pakistani Nationals only.
TERMS AND CONDITIONS
WFP offers a competitive benefits package including salary, pension, leave plus a medical insurance (relevant links).
*Remote work may be possible depending upon the operational requirements of the Programme.
Requests are assessed on a case-by-case basis, taking into account the personal circumstances of the requestor given the operational situation.
JOB PURPOSE
Business Support Assistant Programme (Chakki Fortification Project) will ensure timely support in implementation of all field activities to effectively meet the operational needs of the chakki flour fortification through small scale mills (Chakki).
KEY ACCOUNTABILITIES (not all-inclusive)
1. Collect, sort and disseminate correspondence, reports and other material to meet the required demands of staff to time standards.
2. Respond to routine queries received and escalate where appropriate, to provide a timely and accurate service to clients.
3. Proofread written documents, such as standard reports and correspondence, to contribute to the accuracy of written information developed by staff.
4. Provide a set of standard business support activities, where required, to contribute to the effective functioning of business operations.
5. Make travel arrangements and support events, etc., to support staff to work effectively.
6. Support the maintenance of office files, documents, and records in accordance with established systems and processes so that information is current and readily available for staff.
7. Undertake standard data entry tasks in accordance with defined systems, to ensure information is organised and readily available for the business team.
OTHER SPECIFIC JOB RESPONSIBILITIES
8. Monitor all chakki flour fortification related activities including maintaining coordination with the supervisor and WFP project team.
9. Assist in capacity building activities for selected chakki mill staff, food inspectors, food safety officers, LHWs, lab staff and district focal persons on fortification, quality assurance and quality control processes to promote sustainable and adequate/effective fortification process of chakki flour.
10. Assist in providing timely and adequate support to chakki flour fortification, installation of micro- feeders, its calibration and setting flow rate of premix as per standards prescribed by Pakistan standard and Quality control authority and PFA regulations.
11. Closely monitor the selected chakki mills to ensure that there is uninterrupted supply of premix to these chakki mills within allocated territory according to their requirements and perform timely coordination with the supervisor and project team.
12. Ensure timely and smooth supply of iron Spot test kits to chakki Mills and food inspectors for monitoring of fortification compliance at production, market and household level.
13. Collect samples of fortified chakki flour from the selected chakki mills on regular basis and ensure its receipt at identified labs as per experimental design
14. Notify the district Food Fortification Committee of monthly meetings.
15. Provide social mobilization support and raise awareness in consumers.
16. Support market and house-Hold surveys to monitor availability of adequately fortified chakki flour and ensure compliance keeping close coordination with the project team.
17. Assist project team in coordination measures with district government authorities for awareness raising activities at district level to generate demand in coordination with designed organization/agency as per directives.
18. Prepare and submit daily and monthly project plans and reports to Supervisor
19. Identify issues and bottlenecks related to chakki flour fortification activities in the field for timely sharing with the supervisor.
20. Perform other duties as and when required/assigned.
STANDARD MINIMUM QUALIFICATIONS & EXPERIENCE
Education: Completion of higher secondary school certificate, preferably supported by a university degree in Business Administration, Sociology, Nutrition or other relevant field.
Experience: 2 to 3 years of experience in projects related to Fortification or more years of progressively responsible/relevant work experience required.
Knowledge & Skills:
• Ability to use standard office equipment such as photocopiers and scanners.
• Knowledge of standardised business support work routines and methods.
• Knowledge of standard office software packages, e.g. Microsoft word.
• Uses tact and courtesy to give and receive information with a variety of individuals.
• Good attention to detail in order to identify data discrepancies.
• Ability to work to deadlines and follow clear instructions.
Language:
Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.
HOW TO APPLY
To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings).
Only short-listed candidates will be contacted.
We want to ensure the recruitment process is fully accessible. Please contact us at Bangkok.Recruitment@wfp.org to advise us of any accessibility needs you may have.
This email is only to be used for any accessibility requirement in terms of application and not for sending the application itself.
ABOUT WFP
The World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience.
ORGANIZATIONAL CONTEXT
These jobs will be based in Rawalpindi, Pakistan, and under the overall supervision of the Head of the Nutrition, Social Protection and Education/Head of the Provincial Office and the direct supervision of the Food Technologist. the Business Support Assistant Programme (Chakki Fortification Project) will ensure timely support in implementation of all field activities in one of the above-mentioned districts, to effectively meet the operational needs of the chakki flour fortification through small scale mills (Chakki).
WFP is committed to diversity and inclusion within its workforce. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
All WFP Employees are expected to demonstrate the competencies and standards of behaviour aligned with our core values and defined in the WFP LEADERSHIP FRAMEWORK, namely:
Leading by example with integrity,
Driving results and delivering on commitments,
Fostering inclusive and collaborative teamwork,
Applying strategic thinking,
Building and maintaining sustainable partnerships.
