Logistics Assistant ( Commodity Accounting) G5, Mogadishu
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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
Posting Dates
Date of Issue: 30th December 2022 Closing Date: 12th January 2023
Why Join WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide and the 2020 Nobel Peace Prize Laureate. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.
This position is open to qualified Somali candidates. Female candidates, in particular, are encouraged to apply.
Duties and Responsibilities
Under the direct supervision of the logistics associate (commodity accounting), the position will execute commodity accounting (CA) tasks to ensure accurate and timely inventory management:
• Work on data inputs in WFP corporate systems, ensuring it is accurate and liabilities and assets are accounted for at any given point in time.
• Serve as focal point for data entry in WFP systems and deliver on timely reporting concern transitions.
• Execute and ensure that transactions are performed according to the standard business processes and corporate guidelines.
• Be the focal point for area offices and prepare system inputs for Physical Inventories, including verification and reconciliation in the system before the closure deadline.
• In close liaison with CO Programme, serve as the focal point for quarterly and annual reconciliations between LESS and COMET are completed.
• Provide input for the Annual Country Report and any other reporting cycle required.
• Be responsible for monitoring commodity accounting activities in specific area offices and ensure stock data is accurate.
• Prepare and circulate sales of stocks and support with transactions. Perform timely and accurate data entries in WFP corporate system to guarantee business continuity.
• Follow up on waybill confirmation and inclusion of data in WFP systems.
• Support with user management and storage locations in WFP inventory systems.
• Liaise with transport planning team for timely issuance of transport documents such as STO/LTI to transporters for transfers whenever required.
• Collate data and contribute to the preparation of accurate and timely reports of Logistics activities, to contribute to building consistency of information related to food distributions and Inventory records.
• Provide regular support to Sub Offices to ensure data are timely maintained in the LESS corporate system.
• Monitor data quality and take corrective actions to rectify wrongly captured data and ensure downtime is kept to a minimum.
• Deliver on data analysis and reporting on stock movements and follow-up in case of misalignments.
• Follow up on unresolved issues and troubleshooting in coordination with Country Office and other internal and external stakeholders.
Minimum Requirements
Education: Completion of secondary school education. An advanced diploma in logistics, supply chain management, business administration, economics, and social science or a related functional area is required. A degree in the related functional area is an added advantage
Experience: At least five (5) years of relevant professional work experience, out of which at least one (1) year of work experience directly in the Supply Chain.
Language: Fluency in both oral and written communication in English and Somali is required
Knowledge & Skills:
- Excellent interpersonal and problem-solving skills
- Efficiency and Time-Management
- Good communication skills
Terms and Condition
1Yr (Initial)
Application Instructions.
Interested and qualified candidates are requested to submit online applications through E-Recruitment.
Applications that do not meet the above requirements will be disregarded. Only shortlisted candidates will be contacted.
DEADLINE FOR APPLICATIONS
Deadline: 12th January 2023
WFP does not charge any application fees to candidates.
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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
