Administrative and Commercial Specialist

3 يناير، 2023

0 1 3 دقائق

الوصف الوظيفي

1. Organizing appointments, preparing memos, conducting correspondence, attending meetings, editing minutes, and preparing and submitting work reports.

2. Preparing periodic memoranda related to the work of internal organizational units, conducting regular correspondence with external parties, signing them from the main manager and distributing them.

3. Organizing and attending meetings and recording and editing minutes of meetings.

4. Save documents and files related to the company and the work team.

5. Preparing, submitting, documenting and archiving work reports.

6. Searching for tenders digitally and submitting them in the company's system to the work team, following up and implementing the processes of preparing tenders, participating in the committees of opening envelopes and examining offers, studying and analyzing tenders to ensure that they are prepared in a professional manner, and announcing tenders by available means.

7. Follow up and implement the processes of preparing tenders and collecting prices from suppliers in coordination with the company's team, collecting, reviewing, discussing and reformulating data and verifying the contents and their compliance with the statutory conditions, policies, procedures and approved legal clauses.

8. Announcing tenders, identifying target parties, following up operations, ensuring that entities receive these tenders, and receiving offers.

9. Preparing specialized documents and reports related to tenders, reasons for profit and loss, analyzing prices, providing appropriate recommendations and appropriate solutions, presenting them, clarifying them and saving them in their database.

10. Follow up the work team and update the company's system based on the operating meetings with the work team.

11. Designing quality management manuals and models, applying quality standards and specifications, studying the level of customer satisfaction with the quality of services, developing quality audit systems and procedures, preparing specialized documents and reports related to quality, presenting and preserving them.

12. Studying, analyzing, preparing and designing quality management manuals and models, identifying and developing specifications, standards and indicators for various processes and outputs.

13. Effective contribution to the development of quality standards and specifications required for the various initiatives, programs and outputs under development in accordance with the set action plans.

14. Preparing and developing a questionnaire to measure the level of customer satisfaction with the quality of services, processes and procedures prepared, and documenting and analyzing their improvement recommendations in this field.

15. Develop quality audit systems, procedures and models, participate in the development of periodic and annual audit plans, and implement quality controls and audits in an integrated and accurate manner.

16. Preparing specialized documents and reports related to quality, providing appropriate recommendations and appropriate solutions, presenting them, clarifying them and keeping them in their database in accordance with the approved policies and procedures.

17. Preparing item records and cards, entering data related to types and their names, quantities received and disbursed, monitoring the demand limit for materials and goods, inventory inventory, comparing results with cards and records, and preparing and submitting work reports

18. Preparation of item records and labels for both goods and stored items

19. Data entry related to materials and goods received and disbursed (inputs and outputs)

20. Participate in determining the order limit for materials and goods, notifying those concerned to process purchase orders, and following up and monitoring the expiry date

21. Participate in inventory counting and matching quantities with records and cards.

22. Preparing, submitting, documenting and archiving work reports

23. Receiving the various materials received to the warehouse, matching their quantities and specifications, and storing them according to their nature and ensuring their preservation in accordance with the policies and procedures of the organization.

24. Identify and secure the tools, supplies, devices and equipment necessary for the proper functioning of the work in accordance with the policies and procedures of the organization.

25. Preparation of receipt notes for technical equipment and devices by the competent companies.

26. Processing and disbursing requests received from customers and the work team in the regions according to the statutory documents and working to prepare and ship goods to them on time and follow up with shipping companies.

27. Preparing, submitting, documenting and archiving work reports.

28. Follow up the quantities entering and leaving warehouses, monitor inventory, and follow up the issuance of delivery permits for branches and units.

29. Conformity of incoming shipments in terms of quantities and specifications with the lists, identification of deficiencies, and ensuring that the materials received conform to the conditions of supply.

30. Preparing storage places and organizing warehouses to facilitate exchange and receipt operations, and developing work procedures and methods using modern technologies.

31. Preparing, displaying, clarifying and saving specialized documents and reports related to warehouses in their database in accordance with the approved policies and procedures.