Procurement Officer – (Project Administration – Procurement Business Process)

Procurement Officer – (Project Administration – Procurement Business Process)

Consultancy opportunity

Are you a specialist in Project Management and interested in humanitarian work?

If yes, this opportunity is for you!

We are looking for candidates of the highest integrity and professionalism who share our humanitarian principles. We select our candidates on a competitive basis, and we are committed to promoting diversity and gender balance.

Currently, we are looking for candidates to support our operations in HQ Rome, Italy.

ABOUT WFP

The United Nations World Food Programme (WFP) is the largest humanitarian organisation delivering food assistance to over 90 million beneficiaries in over 120 countries and territories, on a yearly basis. With over 5000 trucks, 50 ships and close to 100 planes on the move every single day, WFP, together with its partners, operates a global network to deliver life-saving food assistance to the most hard-to reach places.

The mission of WFP is to end global hunger. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their shattered lives. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to nutritious food and contribute to the lasting solutions, especially in many of the world’s most remote and fragile areas.

The Norwegian Nobel Committee has decided to award the Nobel Peace Prize 2020 to the World Food Programme for its efforts to combat hunger and its contribution to bettering conditions for peace in conflict-affected areas.

Supply chain management is at the core of WFP’s humanitarian response and therefore an area of constant strategic focus. Over 4.500 supply chain staff work around the clock to deliver food assistance to beneficiaries in some of the most complex environments. Empowering our staff with the right expertise and skills is critical to our success. The Supply Chain function is committed to offer an innovative and effective learning journey to all of its workforce.

JOB PURPOSE

The primary goal of WFP Procurement is to procure food for delivery to affected communities and secure the goods and services required to support our operations in a timely and cost-effective manner, while maintaining fair and transparent processes. WFP procures the food and goods and services from a combination of sources; local, regional, and international based on the best option to achieve delivery in a timely, efficient, and effective manner

In 2021, an internal review of Goods and Services Procurement unit highlighted six areas of improvement for procurement: 1) Operating model, 2) Staff resourcing, 3) Oversight mechanism, 4) Vendor management, 5) Procurement processes and 6) Use of Technology. To address these gaps and other priorities, Procurement initiated a Procurement Business Process Review aimed at achieving 6 main objectives to optimize the current state and set-up more performant and efficient procurement processes & organization, 1) Professionalize procurement Analytics capabilities, 2) Set-up the right operating model, 3) Establish the right organization structure, 4) Streamline processes, 5) Leverage technology for end to end procurement support and 6) Assess the appropriate staffing and resourcing requirement and adapt upskilling paths accordingly.

Procurement requires an experience procurement professional with experience in project management to support project activities and stakeholder coordination.

The Project Administration Support will be a procurement subject matter expert that will collaborate across all stakeholders to execute the PBPR project ensuring the project is completed within the restraints of time, quality, and budget. The person will manage schedules, arrange assignments, prepare action plans, analyze risks/opportunities, gather necessary resources, and communicate progress to team members.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Develop and implement stakeholder engagements strategies. Support process of stakeholder engagement including documenting results and outcome of consultation, arranging for, and scheduling of routine meetings and recording decisions (e.g., next steps, assigned tasks etc.)
2. Prepare project documentations for communication, synthesize complex projects into simpler tasks and setting goals and timeframes and coordinating the execution of project activities among different stakeholders.
3. Manage the process for measuring, monitoring progress, addressing potential issues, and reporting on the project performance against project objectives including risk analyses, option analysis and recommendation of mitigation measures to ensure project deliverables are met.
4. Coordinate quality controls for ensuring the deliverables meet client demands
5. Conduct research, provide necessary information such as related case studies and client/user requirements to support, validate recommended options and decisions.
6. Track project costs against budget.
7. Prepare and provide documentation to key stakeholders and internal teams and external teams and act as a focal point to all clients.

STANDARD MINIMUM REQUIREMENTS

Education

• Advanced University degree in Computer science, information systems development or equivalent or other related field, or else first University degree, supplemented by additional years of experience and specialized training.

Experience

• 6 years in supply chain management/sourcing operations experience/procurement systems deployment

Knowledge and Skills

1. General Skills (Analytical skills, Organizational awareness, IT Skills, Teamwork & Intercultural management)
2. Project Management (Project management & Planning, Effective Communication & stakeholder management)
3. People Management (Decision making, leadership and people development)
4. Category Management (Category Knowledge, Market & Supplier analysis, Technical Aptitude, Strategy & Category Planning and Innovations)
5. Procurement Skills (Demand Management, Sourcing method, Negotiation skills, Contracts management, Supplier & risk management, Finance Acumen, & Sustainable Procurement.)

Language

• Fluency in both oral and written communication in English and a second UN language. Solid working knowledge of French and Spanish are highly desired.

TERMS AND CONDITIONS

WFP offers a competitive compensation package which will be determined by the contract type and selected candidate’s qualifications and experience.

Please visit the following websites for detailed information on working with WFP:

http://www.wfp.org Click on: “Our work” and “Countries” to learn more about WFP’s operations.

DEADLINE FOR APPLICATIONS

Application deadline: 13 January 2023 (midnight Rome time)

Your CV must be submitted in English

Women applicants and qualified applicants from developing countries are especially encouraged to apply. WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

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