Business Support Assistant SC4, Hpa An
Vacancy Announcement
WFP encourages female candidates and people with disabilities to apply.
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.
CONDITIONS OF EMPLOYMENT
Job Title: Business Support Assistant (Admin)
Grade : Service Contract Level 4
Type of contract: Service Contract
Number of Post : 1
Duration: 12 months
Duty Station: Hpa An
Report to : Programme Associate, Hpa An
Date of Publication: 30 December 2022
Deadline of Application: 16 January 2023
TERMS AND CONDITIONS
This post is opened for Myanmar Nationals Only.
Applications received after the closing date will not be considered. Only short-listed candidates will be notified.
Female applicants and qualified applicants are especially encouraged to apply
KEY ACCOUNTABILITIES (not all-inclusive)
Under the overall supervision by Head of Area Office and direct supervision by Programme Associate in Hpa-an, the incumbent will perform the following duties: –
- Ensure and provide instruction office compound and utilities maintenance services including such as security, hospitalization, cleaning, electricity, water supply, vehicle control and managements.
- Extract and input data from various sources in administrative, human resource, procurement and other WFP corporate systems;
- Maintain a selected number of administrative control records, such as for commitments and expenditures, travel, and office stationeries.
- Initiate and process administrative actions such as those found in human resources related task such as prepare recruitment process and assist recruitment panel report, travel, procurement and NFI procurement for the project implementation need, disbursement;
- Assist in monitoring vehicle repair and maintenance expenditures and allotments through WFP corporate systems, conduct service record.
- Prepare monthly Admin closure and Asset Inventory report, handle and keep up staff profile update, report such as monthly staff leave and attendance record and monthly salary request for the staff.
- Monitor and report the internet connection condition and track inventories such as computer and electronic items when a staff member resign from WFP and assisted processing of administrative actions as an ICT alternative person.
- Assist preparing of staff contract extension requirement process and keep up documentation update on contract expired.
- Support staff’s Travel necessary documents and perform as WeTravel focal point and record each travel and report to CO-finance for further actions.
- Search for, retrieve, compile, assemble and archive a variety of statistical data from computer files, records, reports or from other sources for internal/external use; provide basic analysis of the data as requested;
- Arrange meetings such as workshops, seminars orientation in person or through virtual platforms and provide virtual connectivity allowance if required.
- Make travel arrangements in line with administrative rules and procedures.
- Set up, classify and maintain files and given supervision of office supplies and driver.
- Perform other related duties as required.
STANDARD MINIMUM QUALIFICATIONS
Education and Experience
University degree with two or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.
Knowledge & Skills
- Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
- Knowledge of work routines and methods in order to complete processes under minimal supervision.
- Uses tact and courtesy to give and receive information to a wide range of individuals.
- Ability to identify data discrepancies and rectify problems requiring attention.
- Ability to work to deadlines and follow clear instructions.
Language
Fluent in written and oral skills in both English and Myanmar.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
For more on WFP and what we do, please go to http://www.wfp.org/videos/zero-hunger
ORGANISATIONAL CONTEXT
WFP is committed to diversity and inclusion within its workforce. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
All WFP Employees are expected to demonstrate the competencies and standards of behaviour aligned with our core values and defined in the WFP LEADERSHIP FRAMEWORK, namely:
• Leading by example with integrity,
• Driving results and delivering on commitments,
• Fostering inclusive and collaborative teamwork,
• Applying strategic thinking,
• Building and maintaining sustainable partnerships.
