Business Support Assistant (Field Support Unit) GS4
Vacancy Announcement
WFP encourages female candidates and people with disabilities to apply.
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.
CONDITIONS OF EMPLOYMENT
Job Title: Business Support Assistant (Field Support Unit)
Position Level: GS-4
Number of Post: 1
Type of contract: Fixed Term
Duration: 12 Months (Extendable)
Duty Station: Yangon
Date of Publication: 29 December 2023
Deadline of Application: 12 December 2023
TERMS AND CONDITIONS
This post is opened for Myanmar Nationals Only.
Applications received after the closing date will not be considered. Only short-listed candidates will be notified.
Female applicants and qualified applicants are especially encouraged to apply.
JOB PURPOSE
To deliver standard business support processes for a specific professional area of work, to facilitate effective service delivery.
KEY ACCOUNTABILITIES (not all-inclusive)
Under the direct supervision of Sr. Programme Associate-Field Support Unit (FSU) in Yangon and overall supervision of head of FSU in WFP Country Office, the incumbent will perform the following duties:-
- Take responsibility of Invoice Tracking System (ITS) for monthly CP payment- Coordinate with finance for the receipt, review and match invoice in triangulating with created SES, collect and post the supporting document into ITS, seek Activity Manager’s approval. Take corrective measures for any observed discrepancies between ITS and created SES in coordination with CP payment focal.
- Create system purchase request (PR) in Wings upon receipt of manual purchase request prepared by spending units, coordinate with procurement unit for the purchase order process and create SES/GRN for the purchase of program related non-food item dealing with CO Programme Unit and field-Offices.
- Perform as MPO focal for programme related procurements, collecting quotations, creation of Purchase Order and expense recognition in WINGs.
- Register the new partner in WINGs system as new vendor in coordination with respective field office and Admin unit. Review and update the vendor information for existing cooperating partners upon the development of organizational information and detail banking information.
- Print, issue and maintain records of WFP ration cards. Coordinate with Programme technical focal points for the ration card design for printing. Check regularly with field office for the requirement of ration card and issue upon requirement. Update and keep available the report in commonly accessible team space.
- Assist FLA Manager and Senior Programme Associate in preparation of FLA document for the field level agreement signing process, update the record in the FLA Summary and inform to respective focal person for the timely Service Outline Agreement – SOA creation in WINGs.
- Maintain Field Support Unit files including CP payment document in compliance with standard filing procedure, assist respective focal to update tracking and make available in commonly accessible team space.
- Support processing and managing routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.
- Perform any other duties and responsibilities as assigned by the supervisor.
STANDARD MINIMUM QUALIFICATIONS
Education
Completion of secondary school education with Four or more years of progressively responsible work experience in the commodity accounting/tracking and food programming office assistance work.
Knowledge & Skills
- Knowledge of humanitarian assistance and development practice.
- General knowledge of UN system, policies, rules, regulations and procedures.
- Knowledge of work routines and methods in order to complete processes under minimal supervision.
- Proficient in the use of office equipment and computer software packages, such as Microsoft Word, Excel and Power Point.
- Ability to work to deadlines and follow clear instructions.
Language
Fluent in written and oral skills in both English and Myanmar.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
Preferable to have at least four years of progressively responsible experience closely related to commodity accounting, handling computerized database system and record keeping. Experience in following areas is an advantage.
- Has facilitated cooperating partner monthly payment claim.
- Has experience tracking financial payment with good analytical skills to identify discrepancies.
- Has experience facilitation/processing legal binding agreements.
- Has experience in processing and managing routine administrative and financial tasks in various functional areas.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
For more on WFP and what we do, please go to http://www.wfp.org/videos/zero-hunger
ORGANIZATIONAL CONTEXT
WFP is committed to diversity and inclusion within its workforce. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
All WFP Employees are expected to demonstrate the competencies and standards of behaviour aligned with our core values and defined in the WFP LEADERSHIP FRAMEWORK, namely:
• Leading by example with integrity,
• Driving results and delivering on commitments,
• Fostering inclusive and collaborative teamwork,
• Applying strategic thinking,
• Building and maintaining sustainable partnerships.
