Administration Intern
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Career Opportunities: Intern
Duty station: Monrovia (travels to the field when the need arises)
*** Recruitment for Internship
🚩 Vacancy Announcement n°: 205991
📢 Job Title: Administration Intern
📌Type of Contract: Internship
➡️ Unit / Division: Administration
📍 Duty Station: Monrovia
➡️ Duration: 6 months (Renewable)
⏰ Closing date: Thursday 12 January 2023, midnight (Liberia Time)
About WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
To learn more about WFP, visit our website and follow us on social media to keep up with our latest news: LinkedIn, Instagram, Facebook, Twitter.
What will you do in this position?
Under the direct supervision of the Head/OIC of Administration, the intern will be provided with close mentoring, guidance, and technical supervision. Performance planning and reviews as well as learning and development discussions will be key elements of the supervision. With the support of a comprehensive induction package and a buddy/mentor assignment, the intern should quickly become a productive team member.
Why work with us?
➡️ Meaningful and impactful careers:
Our day-to-day work makes a difference in the lives of the people we serve
➡️ Continuous learning and training:
We provide learning tools for our staff and interns to continually develop their careers
➡️ Multicultural and stimulating work environment:
We encourage gender and cultural diversity to make our teams stronger
Join us to make a difference in Liberia!!
How can you make a difference?
In this position:
- Support the preparation/enhancement of training packages and presentations for different audiences on Administration key areas of work including Travel and Protocol, Asset Management, Fleet Management, Accommodation, Facilities Management, etc.
- Support day-to-day asset management work to ensure that all assets in WFP Liberia premises are correctly reflected in GEMS (the corporate asset tracking and management tool) and that assets in GEMS are physically accounted for.
- Support the processing of local and international travels related to WFP Liberia, the provision of protocol services (visas, work permits, etc), and the response to requests/queries related to accommodation, facilities management, fleet/fuel, etc.
- Support the preparation of reports, presentations, and inputs to briefs, talking points, proposals, etc.
- Perform other related tasks as may be reasonably required of the position.
Deliverables:
- Selected presentations (number to be defined following on-boarding sessions) on various Administration sub-functions are prepared/enhanced.
- Support is provided to asset management.
- Local and international travels are processed; protocol support provided to travellers as needed.
- Queries and requests on various Administration areas are addressed correctly and promptly.
- Facts and figures sheet for each Administration area are prepared/updated and circulated each month to relevant staff.
- Admin reports/input to various reports (MMC, Fleet overhead, travel report, etc.) are provided fully and promptly.
- Any other deliverable will be defined as required.
Learning Elements:
- Have strong knowledge of WFP Management Services Division (MSD) corporate regulations, rules, procedures, and tools, as well as Administration processes and procedures in Country Offices.
- Have developed effective action management, customer services, reporting, and communication skills relevant to the various Administration sub-functions such as Travel and Protocol, Asset Management, Fleet Management, Accommodation, etc.
- Have a general understanding of WFP overall operations and activities in the country office, region, as well as Headquarters.
To join us in saving lives, changing lives, you will have for..
Experience:
Education:
- Be a recent graduate from an undergraduate or graduate programme (within six months prior to the application to the internship programme) from a recognized university and have attended classes in the last 12 months of enrolment in the university.
Knowledge & Skills
- Capacity to learn fast from documentation and experience.
- Good oral and written communication skills.
- Good ability to work with a computer/laptop running the Microsoft Windows operating system, to work in Microsoft Word and Microsoft Excel, and to learn other Windows-based applications such as Microsoft Teams, Microsoft Outlook, etc.
Language: Fluency (level C) in English language.
Before you apply…
All employment/internship decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
Female applicants and individuals with disabilities are especially encouraged to apply.
Only Liberian Nationals are eligible to apply for this position.
