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PURPOSE OF THE ASSIGNMENT
To perform a range of HR tasks to support accurate implementation of WFP policies and procedures and facilitate the effective functioning of a client-focused and strategy-oriented HR services.
Supervision received: The Human Resources Assistant is directly supervised by the Head of HR Unit
KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):
- Provide assistance on general HR queries and follow up actions, to ensure consistent and high quality HR services are delivered to clients.
- Provide guidance and on-the-job training to other staff, to support their development and increased knowledge of HR systems and procedures required to perform their duties.
- Liaise with other internal units/offices on HR related matters, i.e. payroll, contracts, etc. and provide necessary information in order to enable timely HR services.
- Extract and compile HR data on staff recruitment and selection, contractual conditions, entitlements, performance and training requirements, to support analysis and reporting needs.
- Provide administrative support in various HR activities in the areas of work allocated by the professional officer including on boarding of new staff members in compliance with relevant processes and procedures.
- Maintain confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.
- Draft various HR documentation required for the specific area of work (e.g. employment contracts, transfer letters, training-related documents, etc.) ensuring accuracy and meeting established deadlines.
- Use HR management systems for entering and updating a variety of HR data including assistance in monitoring various deadlines (e.g. contract expiration, PACE, etc.), ensuring compliance with the established deadlines and accuracy of HR data.
- Support staff deployment and related administrative actions including preparation of basic reports, to facilitate efficient HR service enabling WFP to respond quickly to a crisis.
- Perform other related duties as required.
WFP LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOUR
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Leads by Example with
Integrity
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Upholds WFP values, principles, and standards
Demonstrates the WFP values, principles and standards
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Respects others and values diversity
Values diversity using respectful and inclusive language
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Stays focused and calm under pressure
Stays focused and calm when under pressure
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Demonstrates humility and a willingness to learn
Shows humility and a willingness to learn and share knowledge, seeking and acting on feedback, and taking up opportunities to develop
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Drives Results and Delivers on
Commitments
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Delivers results for maximum impact
Is accountable for the delivery of results
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Delegates appropriately
Seeks guidance and support where needed
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Adapts readily to change
Adapts readily to change adjusting work as needed
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Fosters Inclusive and Collaborative
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Is inclusive and collaborative
Promotes teamwork by sharing ideas and openly raising issues
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Gives timely and constructive feedback
Gives timely and constructive feedback to others
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Builds and shares new perspectives
Listens attentively to others and shares views
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Applies Strategic
Thinking
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Communicates and
fulfils WFP’s vision
Embraces WFP’s vision and how it impacts their role
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Embraces curiosity and new ways of doing things
Shows curiosity and implements new ways of doing things when relevant
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Analyses and evaluates data
Gathers data and shares knowledge
to inform team activities
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Considers the impact of decisions
Asks questions to understand the impact of decisions for their objectives
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Builds and
Maintains
Sustainable
Partnerships
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Builds partnerships
Acts professionally
with external partners
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Collaborates to deliver common objectives
Works together with partners to deliver common goals
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FUNCTIONAL CAPABILITIES:
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Capability Name
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Description of the behaviour expected for the proficiency level
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Employee orientation
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Demonstrates a developed understanding of the various employee contexts and needs when applying and adapting HR policy and practices, to best meet employee needs. Takes initiative and identifies suitable solutions when partnering with employees and local Country Office management.
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HR Expertise & Policy
Knowledge
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Is able to interpret and apply detailed knowledge of HR policies, operational processes, leading HR practices and internal regulations, within a complex organizational context, to provide guidance to employees and implement solutions within area of responsibility.
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Business Knowledge &
Partnership
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Applies advanced knowledge of WFP's organizational and HR strategic objectives, as well and operational complexities, in order to ensure alignment of HR support within own area of responsibility. Establishes and maintains internal network on an ongoing basis, to develop understanding of organizational challenges and local teams context and therefore, ensure focus on local priorities and people.
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Enabling Talent Management
Solutions
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Demonstrates a advanced knowledge of WFP HR solutions within area of responsibility. Applies this, along with an in-depth understanding of the end user context, to plan, coordinate and manage effectively the implementation and execution of HR solutions.
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HR Operations Management
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Demonstrates understanding of HR operations impact on the broader organisational context. Proactively identifies opportunities for HR operational improvement and creates work plans to implement changes.
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DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:
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- Has managed and implemented HR policy and procedures, preferably in line with UN or WFPs operating standards
- Has conducted specific HR Services activities such as payroll administration, aspects of recruitment and interviews administration
- Has provided ad-hoc guidance to less experienced staff members
- Has provided briefing to new recruits as part of the onboarding process
- Has gained experience working across a range of WFP contexts and with varying strategic priorities
STANDARD MINIMUM ACADEMIC QUALIFICATIONS:
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Education:
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- Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
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Language:
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- Fluency (level C) in both oral and written communication in English and in the duty station’s languages (Russian or Kyrgyz, both desirable).
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HOW TO APPLY
To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings).
Only short-listed candidates will be contacted.
We want to ensure the recruitment process is fully accessible. Please contact us at jazgul.yusupova@wfp.orgto advise us of any accessibility needs you may have.
ABOUT WFP
The World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience.
ORGANIZATIONAL CONTEXT
WFP’s vision is that people in the Kyrgyz Republic will have substantially increased access to national social protection systems that safeguard and foster their ability to meet their food security, nutrition and associated essential needs, and to manage the risks and shocks they face, with ample opportunity to graduate from poverty and contribute to sustainable food systems, national disaster risk management efforts and social cohesion.
WFP, the second largest UN agency in the Kyrgyz Republic, will support and promote the inclusion of people with diverse and often intersecting vulnerabilities and inequalities, by supporting nationally led social and civil protection systems and programmes (strengthening the government’s ability for anticipatory action and ensuring that no one is left behind) and by modelling new approaches within complementary WFP interventions (which can be adopted or transitioned), leveraging WFP’s global expertise in promoting healthy diets and sustainable food systems, climate risk management, warehousing, food safety, smallholder market access and innovations such as private sector-oriented solutions, micro-insurance and digital public goods.
WFP is committed to diversity and inclusion within its workforce. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
All WFP Employees are expected to demonstrate the competencies and standards of behaviour aligned with our core values and defined in the WFP LEADERSHIP FRAMEWORK, namely:
- Leading by example with integrity,
- Driving results and delivering on commitments,
- Fostering inclusive and collaborative teamwork,
- Applying strategic thinking,
- Building and maintaining sustainable partnerships.
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