Business Support Assistant (Logistics) Service Contract_SC4_ Based in Jigjiga
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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
TERMS AND CONDITIONS
Job Title: Business Support Assistant (Logistics)
Contract Type: Service Contract
Grade : G4
Duty Station: Jigjiga
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
ORGANIZATIONAL CONTEXT
This job is found in the WFP Ethiopia Jijiga warehouse . Job holder report to a Logistics Associate, Head of Unit or the designate.
At this level, job holders demonstrate responsibility and initiative to respond independently to queries with only general guidance for all assistance modalities for both WFP and logistics common services. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders typically manage a small team, supervising and coaching staff.
KEY ACCOUNTABILITIES (not all-inclusive)
- Provide support to logistics operations and activities, following standard processes and contributing, directly or indirectly, to the effective delivery of food assistance to beneficiaries.
- Support timely ordering and delivery of commodities and supplies to authorised partners and destinations.
- Support logistics vendors contracting activities through performance monitoring and measurement.
- Support gathering market intelligence, vendor assessments (e.g. transporters, retailers) to support vendor selection process.
- Respond to a variety of tecnical queries/requests for support, using initiative and following standard processes, to ensure timely and accurate resolution of enquiries with excellent client service mind-set.
- Prepare, monitor and revise transport allocation plans for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards.
- Monitor inventory management processes to track and account for the inventory status from source to beneficiary. Paying particular focus to plan & effect immediate dispatch before BBD/TDD.
- Manage documentation processing for execution of logistics operations (e.g. Allocation NFR, TPO, STO, invoice verification).
- Take appropriate actions to resolve operational issues escalating complex issues to the supervisor.
- Collect and compile data, conduct analysis, produce reports (e.g. transport performance) and ensure information accuracy in corporate systems to enable informed decision-making.
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education, BA Degree in Logistics, Supply Chain, and related fields.
Experience: 3 or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.
Language: Fluency in both oral and written communication in English and Somali Language is mandatory.
DEADLINE FOR APPLICATIONS
January 10, 2023
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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
