Finance Assistant, Fixed Term – G5 Regional Bureau of East Africa (RBN)
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SAVING LIVES. CHANGING LIVES.
WHAT IMPACT WILL YOU HAVE WORKING WITH US?
My WFP Story
“Through WFP I feel like I am making my little contribution to making the world a better place for people who suffer through circumstances beyond their control.” – Finance Associate
The United Nations World Food Programme (WFP) seeks individuals of the highest integrity and professionalism who share our humanitarian principles.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
ORGANIZATIONAL CONTEXT
These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ), and report to the Head of Unit, Chief, Finance Officer, or the designate.
At this level job holders are expected to take responsibility for completion of a range of finance/budget related processes and activities requiring some interpretation of standard guidelines/practices. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.
JOB PURPOSE
To support effective delivery of finance, budget and administration support services in order to facilitate transparent and efficient utilization of financial resources.
KEY ACCOUNTABILITIES/RESPONSIBILITIES
1. Assist in providing the procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations.
2. Monitor monthly expenditure forecasts and provide expenditure reports in order to facilitate informed decision-making.
3. Monitor the sub-imprest bank and petty cash accounts regularly, to ensure that adequate funds are available and appropriately disbursed.
4. Verify vendor claims, advances and other receivables and observe appropriate procurement procedures, to ensure that suppliers are paid in a timely manner and in conformance with WFP finance rules and regulations.
5. Assist in compiling information from various sources in order to prepare reports relating to budgets, accounting, finance and statistics.
6. Retrieve, format and validate information obtained from various financial information systems and bring any discrepancy or inaccuracy to the attention of the supervisor and follow up corrective actions.
7. Perform administrative duties related to the monitoring and recording of fixed assets, spend on fuel and spare parts for vehicles and generators, to ensure that the databases are accurately updated.
8. Maintain the web-based register for all invoices and payment transfers and record paperwork, to ensure that all documents are maintained and filed in compliance with WFP standards and guidelines.
9. Monitor and record all expenses in line with the approved budget in order to ensure that correct expenditure costs are charged and payments to external suppliers, cash grants and other supplier invoices are processed in a timely manner.
10. Provide guidance and on-the-job training to other support staff, to ensure services are delivered consistently and to the required standards.
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education. Undergraduate degree in the related functional area is desirable.
Languages: Fluency in oral and written in English, a second UN language (especially French) would be an advantage.
LEADERSHIP FRAMEWORK BEHAVIOURS
Leads by Example with Integrity
- Upholds WFP values, principles, and standards – Demonstrates and encourages others to uphold the WFP values, principles and standards
- Respects others and values diversity – Values diversity using respectful and inclusive language, and encourages others to do the same
- Stays focused and calm under pressure – Stays focused and calm when under pressure and encourages others to do the same
- Demonstrates humility and a willingness to learn – Shows humility and a willingness to learn and share knowledge, frequently seeking and acting on feedback, and taking up opportunities to develop
Drives Results and Delivers on Commitments
- Delivers results for maximum impact – Holds self and/or others accountable for the delivery of results
- Delegates appropriately – Delivers results against delegated tasks and seeks guidance and support where needed
- Adapts readily to change – Responds readily to change adjusting work as needed
Fosters Inclusive and Collaborative
- Is inclusive and collaborative – Promotes inclusive teamwork and psychological safety by sharing ideas and openly raising issues
- Gives timely and constructive feedback – Supports development for others by giving timely and constructive feedback
- Builds and shares new perspectives – Listens attentively to others to capture, learn, build and share new perspectives
Applies Strategic Thinking
- Communicates and fulfils WFP’s vision – Fulfils WFP’s vision and is able to explain how their objectives support the vision
- Embraces curiosity and new ways of doing things – Demonstrates curiosity, and proposes new ways of doing things when relevant
- Analyses and evaluates data – Gathers data and shares knowledge to inform team decision making
- Considers the impact of decisions – Implements decisions and asks questions to understand the impact for wider objectives
Builds and Maintains Sustainable Partnerships
- Builds partnerships
- Acts professionally with external partners
- Collaborates to deliver common objectives
- Works together with partners to deliver common goals
FUNCTIONAL CAPABILITIES
| Capability Name | Description of the behaviour expected for the proficiency level |
| Internal Controls & Compliance | Demonstrates basic knowledge of internal controls, risk management, and monitoring mechanisms and their applicability to WFP's critical activities. |
| Performance Budgeting, Analysis & Reporting | Demonstrates participation in business planning efforts by developing basic project-level budgets and forecasts, incorporating information from various sources as appropriate to monitor KPIs. |
| Resource Management | Demonstrates ability to track and compile reports on HQ and Field staffing and resource usage on a project-level basis. |
| Financial Mgmt. & Accounting Principles | Applies knowledge of financial and accounting principles and practices to ensure compliance with WFP policies, applicable procedures and accounting standards. |
| Supply Chain and Operations Knowledge | Demonstrates basic understanding of WFP programme, implementation, and supply chain principles (including project modalities & structures). |
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
Experience: Five (5) years of progressively responsible experience in in the area of finance and a minimum of Three (3) years in a similar role is desirable
Knowledge and skills: Has experience collecting and monitoring financial data on projects and programmes, assessing financial health and status, and reporting findings to senior leaders.
TERMS AND CONDITIONS
Type of contract: Fixed Term, G5
Unit/Division: Finance/WFP Regional Bureau for East Africa (RBN)
Duty Station(City, Country): Nairobi, Kenya
Duration of contract: 12 months (With possibility of renewal)
DEADLINE FOR APPLICATIONS
6th January 2023
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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
