Budget & Programming Officer, NOA, Dakar
🚩 Vacancy Announcement n°: 184537
📢 Job Title: Budget & Programming Officer
✨ Grade: National Professional Officer, NOA
📧 Duration: 12 months (renewable subject to performance and availability of funds)
✅ Unit / Division: Budget and Programming
📍 Duty Station: Regional Bureau Dakar, Senegal
⏰ Closing date: 15 January 2023
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance. Female Candidates are strongly encouraged to apply.
ABOUT WFP
The United Nations World Food Programme (WFP), a highly prestigious, reputable & world’s largest humanitarian organization, operates in more than 120 countries and territories, bringing life-saving assistance in emergencies, building pathways to peace, stability, and prosperity for people recovering from conflict, disasters and the impact of climate change and supporting sustainable and resilient livelihoods for a world with zero hunger. At WFP, people are at the heart of everything we do, and the vision of the future WFP workforce is one of diverse, committed, skilled, and high-performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP, visit our website: UN World Food Programme (WFP), and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.
BACKGROUND AND PURPOSE OF THE ASSIGNMENT:
The Budget and Programming mission is to support and enable operations by safeguarding resources and efficient management of WFP resources, risk-informed end-to-end planning, budgeting and reporting that enables WFP to deliver its key priorities, strategic objectives and achieve its zero hunger goals.
Under the direct supervision of the Head of the Budget & Programme Unit, the Budget & Programming Officer, NOA will provide support on resource planning and management issues and will also perform the following responsibilities:
Budget Planning and Management
- Contribute to the development and implementation of policies and procedures for budget and programming activities through close monitoring, with the aim of achieving compliance with WFP and functional strategies.
- Contribute towards the compilation, preparation and revision of various budget plans in compliance with budget and programming procedures.
- Monitor WFP’s corporate systems ensuring that all budget-supporting documents are accurate, well developed and in line with recommendations to enable accurate recording into internal systems and follow up on budget approval actions.
- Participate in CSPs/RBPs closure activities and work with spending units to highlight and close open commitments in a timely manner whilst bringing any potential issues to the supervisor’s attention.
Pipeline Management
- Collate commodity pipeline requirements including Advance Financing requests in collaboration with stakeholders at the operational level, to ensure timely shortfall coverage and efficient utilization of contributions.
- Prepare monthly pipeline reports and support the CO/RB team in monitoring the resource pipeline across all transfer modalities (Food, Cash Based Transfers, Capacity Strengthening and Service Delivery) including corporate stock replenishments to maximize operational effectiveness.
- Participate in and support preparations for the monthly, cross-functional, pipeline working group, (across Area Offices, Sub Offices and Field Offices as needed), that proactively discusses resource availability and upcoming shortfalls, recommending timely mitigation measures.
Funds, Performance Management, and Reporting
- Check accuracy and monitor timely programming and utilization of funds based on operational priorities, funding proposals and donor conditions, proposing timely recommendations and possible corrective actions that enable reporting in collaboration with spending units.
- Perform and document fund sub allotments as per available procedures and guidelines, to avail funds to spending units for timely commitment.
- Participate and support preparations for the CO/RB Resource Management Committee (RMC) as per agreed timelines. The RMC reviews and prioritizes resources against the Country Portfolio Budget (CPB).
Other
- Where needed, support the activation/deactivation and management of Global Commodity Management Facility (GCMF) supply lines, participate in knowledge transfer activities in support of the facility and facilitate decision-making for the allocation of corporate stocks.
- Support the capacity enhancement of junior staff in budgeting, funds management, operational planning and performance reporting, through the regular day-to-day interactions, delivering training using available materials, manuals and guidelines.
- Take active participation in training and learning opportunities, interactions with and accepting guidance from peers and senior colleagues.
- Collect inputs and draft accurate and timely reports, to enable informed decision-making and consistency of information presented to senior management and external stakeholders.
- Contribute towards the development and improvement of systems, techniques, tools, processes and procedures to better monitor, manage and report on WFP budgets and resources.
- Participate in internal meetings/committees/working groups as required, in order to obtain and provide information from a budget and resource programming perspective.
- Follow standard emergency preparedness practices and contribute to monitoring the management of financial risks.
- Perform other relevant duties as required.
Education:
You have
Advanced university degree (Master's degree equivalent, BAC+4/5) (recognized by https://www.whed.net/home.php) in Business Administration, Statistics, Finance, Economics or another relevant field, or First University degree (Bachelor's degree equivalent, Licence/BAC +3) with additional years of related work experience or trainings/courses.
Additional professional training in project management, statistical analysis and/or operational planning and management is desirable.
Should you not find your university degree in this link kindly note that it will be your responsibility to obtain a formal letter from your Ministry of Education stating their recognition of the university and degree
Experience:
You have:
At least one (1) year of progressively responsible professional postgraduate (Master’s) experience in the area of operations management, Resource Planning, Utilisation and Management or a minimum of three (3) years of professional experience in the same fields for First University degree holders.
Experience with budget and resource analysis and programming activities is desirable.
Languages:
Fluency (level C in reading, writing and speaking) in English and French.
You have developed the following Experiences, Knowledge & Skills:
- Experience performing basic analytics and presenting the information to meet various audience needs.
- Some experience in preparing, managing and reporting on operational budgets and performance and willingness to strengthen skills
- Experience working with large datasets, extracting information from them in an easy to interpret manner.
- Adequate analytical skills and resourcefulness, initiative and have learned tact in devising solutions to current and potential operational issues.
- Good understanding of information and financial systems and how those support the implementation of operations.
- Good understanding of operational planning and business processes, rules and procedures and apply them consistently in the implementation and support of programme interventions
- Ability to meet tight deadlines
- Ability to work patiently and tactfully in a team, with people of different backgrounds and expertise, to deliver as one toward common operational goals.
Deadline for application: 15 January 2023
WFP Value Proposition
- Meaningful and impactful careers – Our day-to-day work makes a difference in the lives of the people we serve.
- Continuous learning and training – We provide learning tools for our staff to continually develop their careers.
- Multicultural and stimulating working environment – We encourage gender and cultural diversity to make our teams stronger.
All employment decisions are made based on organisational needs, job requirements, merit and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Join Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
Female applicants and qualified applicants from developing countries are especially encouraged to apply. WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance
Special Notice on WFP RBD office relocation:
WFP and other UN Agencies will be moving to the new United Nations House, presently under construction in Diamniadio, 30 kilometres from downtown Dakar. The name of the duty station for this position will remain Dakar, Senegal.
Special recommendation:
Before you apply, please confirm that both (i) your on-line profile and CV are accurate and up to date, (ii) your CV should include your employment history, academic qualifications, and language skills.
