نحن نبحث عن مساعد إداري لدعم العمليات اليومية لفريق الموارد البشرية والإدارة لدينا

وصف الوظيفة:

We are seeking an Administrative Assistant to support the daily operations of our HR & Administration team. The Administrative Assistant will be involved in a wide range of support activities while ensuring that the office needs in Amman are met.

Requirements:

Experience: Minimum 3 years of experience as an Administrative Assistant, or in a relevant human resources/administrative role

Language: Excellent written and spoken Arabic and English

Education: Bachelor’s degree in a business-related discipline

Computer skills: Experience using ERP systems, and proficient in Microsoft Office programs including Excel and PowerPoint

Specific responsibilities

• Manages the day-to-day functioning of the Amman office;
• Liaises with vendors and orders, receives, and distributes office supplies;
• Updates office calendar daily to provide an overview of staff activities;
• Maintains employee files and HR databases to ensure information is accurate and available;
• Monitors employees’ leaves and attendance and provides reports as needed;
• Compiles, updates, and communicates public holidays and office closures;
• Manages the setup of new offices and/or office moves when needed;
• Ensures all HR and Admin practices are compliant with local labour laws and regulations and updates the HR & Admin Manager of any changes;
• Organises travel, accommodation, transport, and meetings for team members;
• Organises team building activities;
• Visits government ministries, embassies and notary publics as needed; and
• Participates in special projects on an office, department, or firm level, as and when necessary.

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