Operation Assistant

War Child believes no child should be part of war. Ever. Children have the right to grow up in peace, free from fear and violence. To develop their full potential and become the person they want to be. War Child makes a lasting impact. By protecting children from violence and offering psychosocial support and education. We unleash the children’s inner strength with our creative and involving approach. And inspire as many people as we can to participate in our cause. War Child is both implementing its own programmes and cooperating with a variety of partner organizations in 14 countries around the world.

War Child Holland is looking for:

Operation Assistant – Jordan Country Program

Background

War Child Holland (WCH) is an independent and impartial international non-governmental organization investing in a peaceful future for children and young people affected by armed conflict. We strive to empower children and young people while enabling adults to bring about positive and lasting change in the lives of conflict-affected children and young people.

We are seeking to strengthen our team and we are currently seeking an enthusiastic Operation Assistant to join our dynamic team of professionals dedicated to helping children and their families

You

As an Operations Assistant you will ensure that Operations processes and systems are running effectively and efficiently to enable programme staff and other stakeholders to implement the War Child Programme in Jordan.

S/he is also responsible for the compliance with external donor financial and administrative requirements.

Position in the organisation

The Operations Assistant is part of the Operations Support department reporting to the Senior Logistics, Security and Liaison officer. S/he does not manage staff.

Your Challenge

Handling Operations and Procurement

• Draft Procurement Requests “PRs” when needed for operations
• Draft Procurement Orders “PO” especially for preferred suppliers
• Draft Bid analysis form
• Scan PRs and POs
• Maintain information on PRs and POs in the tracking sheet
• Prepare Goods Receipt Note
• Update information on suppliers in the suppliers list
• Update contract information in the contract management list
• Draft letters to Government ministries and other appropriate local institutions when needed
• Maintain tracking sheet for travel requests (fleet)
• Draft calculation for the millage consumption
• Ensure and train driver to fill log sheets
• Assist in travel arrangement and events management that happens in Jordan for WCH
• Get offers after coordination and filling the request for quotations
• Help with following up the assets and handle the assets transformation updates after checking with the line manager
• Assist in delivering training when needed
• Any other task appointed by the line manager.

Administrative and procurement tasks are handled in a timely and organised fashion as per procurement policy (70%)

Handling finances

• Builds the capacity of partners and staff in payments
• Checks and verifies that all payments are done in accordance with WCH Financial & procurement rules and regulations.
• Collects approvals for payments
• Assists during Audits though maintenance of tracking sheets and scanning procurement files.
• Supporting finance needs in scanning when needed
• Any other task appointed by the line manager

Finances are handled in such matter that all financial documents are done according to international auditing standards (15%)

Handling HR

• Assist in uploading the timesheet for staff on monthly basis
• File timesheets, leaves etc
• Maintain timetables, for contract reviews, renewals, IDs and serial number.
• Exams monitoring for candidates when needed
• Take minutes of meetings when required
• Organize invitations for candidates
• Assist to maintain the human resources filing system, paper and electronic and ensure that files are kept confidential.

HR tasks are handled in a timely and organised fashion and according to HR workings agreement (15%)

Your Profile

• Degree in business or similar degree.
• Two years’ experience in similar positions with an NGO
• Preferably previous experience working with children/refuges/vulnerable populations.
• Strong computer skills, Microsoft office and especially in Excel
• Fluency in Arabic and English
• Cultural sensitivity
• Result-oriented
• Attentive to detail and cost-conscious.
• Flexibility and work well within a team

We Offer

• A dynamic and challenging work environment, with opportunities to grow and enhance your skills.
• Competitive salary and comprehensive secondary benefits including opportunities to develop professionally.
• Working as part of a multinational, multilocational team committed to support children affected by violent conflict, with relevant expertise and experience.

Contract

Local contract with corresponding benefits.

Location

Jordan – Amman with regular visit to War Child field locations and ability to visit Jordan governments and other agencies

Interested and qualified candidates are invited to upload their CV and a short cover letter (max 400 words), in English, no later than 31st Dec 2022, by using the following hyperlink: https://warchild.onlinevacatures.nl/en/job/257283/apply

No application will be considered through other platform, interested candidate can only apply through the above link

“Commitment to the vision and goals of War Child Holland in Jordan, including adherence to the integrity policy, is essential”

N.B. War Child will be reviewing applications on a rolling basis and reserves the right to close the vacancy if a successful candidate is identified prior to the deadline. Appointment of a successful candidate remains subject to funding.

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