Logistics Associate (Contracting) G6, Fixed Term, Addis Ababa, Ethiopia
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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
TERMS AND CONDITIONS
JOB TITLE: Logistics Associate
Contract Type/Grade: Fixed Term, G 6
UNIT/DIVISION: Supply Chain/Logistics
REPORTING LINE: Head of Logistics
DUTY STATION (City, Country): Addis Ababa, Ethiopia
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
ORGANIZATIONAL CONTEXT
This job is found in Addis Ababa Country Office. Job holders report to a Logistics Officer, Head of Unit or the designate.
At this level, job holders demonstrate responsibility and initiative to respond independently to queries with only general guidance for all assistance modalities for both WFP and logistics common services. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders typically manage a small team, supervising and coaching staff.
JOB PURPOSE
To provide specialized support functions and/or supervise staff performing standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.
KEY ACCOUNTABILITIES (not all-inclusive)
1. Provide specialized support to logistics contracting activities, following standard processes, and contributing, directly or indirectly, to the effective delivery of food assistance to beneficiaries.
2. Manage logistics vendors’ contracting activities including performance monitoring and measurement.
3. Evaluate offers received and prepare recommendations to the Logistics Contract Committee (LCC).
4. Award contracts to winning companies and monitor implementation and performance of concluded contracts.
5. Monitor performance of contracted transporters and ensure they are providing the required level of services for WFP’s operations.
6. Identify, resolve and/or provide recommendations on contracting queries/requests for support, using initiative and following standard processes, to ensure timely and accurate resolution of enquiries with excellent client service mind-set.
7. Follow up on payment processing to transporters in collaboration with LU invoice processing and Finance units.
8. Coordinate the establishment of storage facilities (permanent warehouses and Mobile Storage Units).
9. Support in gathering market intelligence, vendor assessments (e.g., transporters, retailers) to support vendor selection process.
10. Monitor the local transport market, logistics infrastructures, port situations, major corridors, and security situation in the country.
11. Contribute to assessments and operational planning for all delivery modalities, to ensure that supply chain requirements are taken into consideration.
12. Produce reports, including the quarterly Transport Market Highlights to the CSC, and ensure information accuracy in corporate systems to enable informed decision-making.
13. Liaise with internal and external stakeholders to contribute to effective service delivery.
14. Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines for all assistance modalities.
15. Maintain efficient transporters and Clearing and Forwarding service providers shortlist for WFP Ethiopia operations and carry out shortlist review regularly and as and when required.
16. Participate in logistics contracting related meeting and workshops.
17. Provide any other logistics support as and when required.
STANDARD MINIMUM QUALIFICATIONS
Education: A post-secondary certificate in Supply Chain, Logistics & Transport Management, business, or completion of a university degree in any other relevant field is an added advantage.
Experience: Secondary school education completion with a minimum of 6 years of working experience OR a Bachelor’s Degree with 4 years of work experience
Knowledge & Skills:
- Experience coordinating service providers' contract execution.
- Experience arranging supplier deliveries and the discharge of WFP vessels (rail, air, or sea).
- Experience in evaluating offers and writing proposals.
- Experience in report writing.
Language: Fluency in oral and written communication in English (level C) and Amharic.
FUNCTIONAL CAPABILITIES
| Capability Name | Description of the behaviour expected for the proficiency level |
| Supply Chain Management and Optimization | Demonstrates ability to design basic supply chain networks, including appropriately assessing and escalating challenges to ensure that WFP is able to provide consistent and uninterrupted service to its beneficiaries and partners. |
| Planning, Project & Resource Mgmt | Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals. |
| Information Management & Reporting | Liaises with internal and external stakeholders to consolidate preliminary data analysis, draft reports and disseminate information that represents concerns and trends. |
| Market Analysis, Contracting and Operational Execution | Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently. |
| Warehouse and Inventory Management | Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation. |
| Technical Assistance and Coordination | Demonstrates abilities to provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders. |
4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose
- Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
- Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
- Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
- Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.
People
- Look for ways to strengthen people's skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
- Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
- Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
- Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.
Performance
- Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
- Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
- Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
- Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.
Partnership
- Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
- Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
- Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
- Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfill the needs of internal and external partners.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
• Experience maintaining corporate systems and running queries on ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience in administering third party service providers’ contracts.
• Experience in compiling contract documentation.
• Experience in contract execution.
• Experience in budget monitoring and reporting.
DEADLINE FOR APPLICATIONS
28 December 2022 (Open to Ethiopian National Only)
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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
