Fleet Workshop Manager (Roving) – Consultant Level I – Kombolcha
VACANCY ANNOUNCEMENT NUMBER 178836
JOB TITLE: FLEET WORKSHOP MANAGER (ROVING)
POSITION GRADE: CONSULTANT LEVEL I
DUTY STATION: KOMBOLCHA, ETHIOPIA
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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
STANDARD MINIMUM QUALIFICATIONS
Advanced University degree in Engineering or bachelor’s degree with additional years of related work experience and/or training/courses related to Supply Chain or Logistics at technical college, university, or similar institution.
ORGANIZATIONAL CONTEXT
These jobs are likely to be found in Headquarters (HQ), Regional Bureaux (RBs) or Country Offices (COs). In the field, role holders typically report to the Head of Field Office or the designate. In RBs and HQ, job holders report to a more senior Logistics Officer. Job holders are likely to be working closely with a more experienced professional staff member receiving guidance and regular feedback on work performed.
JOB PURPOSE
To collect, analyse and report on information to maximise efficiency of the logistics operations and activities.
KEY ACCOUNTABILITIES (not all-inclusive)
- Manage and monitor the performance of the trucks / trailers to achieve maximum utilisation, Vehicle Routing & Scheduling for the timely deliveries of both Food and Non-Food-Items for Operational needs.
• Carry out Scheduled Maintenance & Repair, Overhaul, Reconditioning, Modifications, in a most efficient manner with the ultimate objective to ensure that all vehicles are maintained to a high standard and roadworthy condition.
• Responsible for overseeing the Materials Management aspect of the operation and in particular the controlling, justification and issuance of Spare Parts, tyres, lubricants & Consumable Materials at the Area offices and Sub offices level.
• Responsible for forecasting and requisitioning of spare parts: Preparation of orders for spare parts
/ tires and materials required for the operation and submit these requests for the approval of the Fleet Manager.
KEY ACCOUNTABILITIES (Continued)
- Responsible for the management of tyres which include maintenance practices, controlling mechanisms and performance monitoring.
• Ensure proper Workshop Administration, record keeping & vehicle History Records are well maintained via the Fleet Management System for all the sub offices and area offices.
• Responsible for managing and ensuring that all reports and information as required by the Organisation are produced promptly and in a timely manner. Additionally, analyse information and quality of report prior to distribution.
• Responsible for the Management of POL (Petroleum, Oil & Lubricants) ensure that the quality / quantities of the supply of fuel & lubricants are in accordance with standards set.
• Ensure that all Repairs & Maintenance performed to vehicles / machinery is in accordance with the required standards established to achieve maximum reliability with minimum downtime and quality Workshop Management maintained.
•Implement Best Practices established and ensure that KPI’s (Key Performance Indicators) are
maintained with parameters set.
4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose
- Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
- Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
- Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
- Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.
People
- Look for ways to strengthen people's skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
- Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
- Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
- Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.
Performance
- Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
- Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
- Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
- Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.
Partnership
- Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
- Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
- Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
- Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.
FUNCTIONAL CAPABILITIES
| Capability Name | Description of the behaviour expected for the proficiency level |
| Supply Chain Management and Optimization | Demonstrates ability to design basic supply chain networks, including appropriately assessing and escalating challenges to ensure that WFP is able to provide consistent and uninterrupted service to its beneficiaries and partners. |
| Planning, Project & Resource Management | Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals. |
| Information Management & Reporting | Liaises with internal and external stakeholders to consolidate preliminary data analysis, draft reports and disseminate information that represents concerns and trends. |
| Market Analysis, Contracting and Operational Execution | Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently. |
| Warehouse and Inventory Management | Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation. |
| Technical Assistance and Coordination | Demonstrates abilities to provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders. |
OTHER SPECIFIC JOB REQUIREMENTS
- Experience in commercial or humanitarian transportation sectors.
- Experience monitoring and reporting on transport and freight market conditions and trends.
- Experience coordinating transportation processes with other units/ teams.
- Experience in communication and reporting.
- Experience in working with logistics systems (databases, software).
- Experience gained in logistics and fleet management is an added advantage.
Good analytical skills, resourcefulness, initiative, tact, and ability to work in a team and establish effective working relations with persons of different national and cultural backgrounds.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
At least five years of experience working in humanitarian logistics and / or in the Fleet Management operations or similar field.
TERMS AND CONDITIONS
WFP DOES NOT CHARGE ANY FEE AT ANY STAGE OF RECRUITMENT PROCESS
DEADLINE FOR APPLICATIONS
28 DECEMBER 2022
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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
