Business Support Assistant (Coms & Partnerships) G5 Kabul
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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.
JOB DETAILS
Job Title: Business Support Assistant (Communication & Partnerships)
Grade: G5
Type of contract: Fixed Term
Duration: 12 Months – with possibility of extension
Duty Station: Kabul Country Office
Vacancy Number: 178979
Date of Publication: 14 Dec 2022
Deadline of Application: 31 Dec 2022
This vacancy announcement is for Afghan nationals only and WFP encourages especially Afghan females and Afghans with disabilities to apply.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
ORGANIZATIONAL CONTEXT
The hunger crisis in Afghanistan is unfolding at a rapidly, with over half the country’s population of 40 million now facing acute food insecurity—the highest number the humanitarian community has ever seen in Afghanistan. Work opportunities are shrinking, with most households now reporting just one day of work per week. This comes on top of the worst drought in years, which is especially concerning for the 85 percent of the population who rely on agriculture for livelihoods.
Preventing and mitigating a drastic increase in hunger and malnutrition is the aim of WFP in Afghanistan which can only be achieved through the scaled up and sustained complementary food security and nutrition interventions, combined with a scale-up of resilience interventions to safeguard gains. WFP has embarked on a significant month on month scale-up of its crisis response and resilience programmes across the country, ensuring that the programme is delivered at the right scale and time, targeted to the right areas. WFP is also actively following up on evolving trends to pre-empt hotspots, while guaranteeing quality and maximum impact of the programme through the monitoring of these hotspots to be able to support continued donor advocacy.
The communications unit leads WFP Afghanistan’s public advocacy for sustained support for the girls, boys, women and men in need of food assistance and is the organization’s key interface with national and international media. The unit produces content for social media and our donors that showcases the work of WFP in Afghanistan and supports other unit and area offices in all questions and needs regarding communications. Therefore, the position requires someone with a basic understanding of the media, political, ethnic and security context in the country and who wants to be an integral part of the communications unit and its activities.
JOB PURPOSE
To deliver a wide range of business support processes and activities for the Communications and Partnerships Units. The candidate will be crucial in facilitating the proper and timely functioning of the two units, help get colleagues and journalists into the field and to keep activities reaching out to communities in need on track.
KEY ACCOUNTABILITIES (not all-inclusive)
Reporting the the Head of the Communications Unit, but also servicing the Partnership unit, the incumbent will be responsible for the following tasks:
- Collate information for inclusion in reports, documents and correspondence, to support the effective work of other staff.
- Process and manage routine administrative and financial tasks, including travel arrangement for colleagues and procurement actions for the Communications and Partnerships Units.
- Manage and maintain records and databases, to ensure information is organised and readily available for staff.
- Manage the distribution and stock of promotional materials/items.
- Maintain relationships with a range of individuals through provision of business support to assist in information sharing and service delivery to staff.
- Proof-read reports, documentation, correspondence, etc., making changes in line with established guidelines where appropriate.
- Provide coordination, administrative and specialised services, to support staff in the development, preparation, and execution of communications campaigns for target audiences, including working with CFM.
- Monitor traditional and social media and report relevant information to senior staff to inform the development and/or evaluation of communications activities and strategies.
- Under clear guidance, prepare content for traditional and social media platforms and networks, and printed materials, to enhance coverage and support of WFP’s activities, ensuring consistency with corporate messages and standards.
- Any other duties, as required.
STANDARD MINIMUM QUALIFICATIONS
Education: Preferably, first university degree (Bachelor's or equivalent) in relevant field. Minimum, secondary school with additional relevant diplomas/training.
Experience: Five or more years of progressively responsible work experience in the relative business stream with experience in administration with similar portfolio.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
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- Must work well independently and within a team structure, pro-active and engaged
- Ability to develop and maintain relationships with a range of individuals in order to provide a high quality support service.
- Good communication skills required to give and receive information and work with a variety of individuals.
- Ability to maintain confidentiality.
Language:
Fluency (level C) in English language, plus Pashto and/or Dari, preferably both.
HOW TO APPLY
To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings).
Only short-listed candidates will be contacted.
We want to ensure the recruitment process is fully accessible. Please contact us at afg.hrrecruitment@wfp.org to advise us of any accessibility needs you may have.
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Female applicants and qualified applicants with disabilties are especially encouraged to apply
WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
