Business Support Associate (Regional Director & Senior Management Executive Assistant), G6,Dakar
INTERNAL AND EXTERNAL VACANCY ANNOUNCEMENT
👉 Vacancy Announcement n°: 178717
📢 Job Title: Business Support Associate (Regional Director & Senior Management Executive Assistant)
📌Type of Contract: Fixed Term, G6
✅ Unit / Division: Executive Management Unit
⚡ Duty Station: Dakar, RBD
✨ Duration: 12 months
⏰ Closing date: 14 December 2022
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
Qualified women are strongly encouraged to apply.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to end global hunger. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. To learn more about WFP, visit our website and follow us on social media to keep up with our latest news: LinkedIn, Instagram, Facebook, and Twitter.
COUNTRY CONTEXT/ ORGANIZATIONAL CONTEXT
The WFP Regional Bureau for West & Africa covers a region that extends from Mauritania to Chad and along the coast from Cameroon to Senegal. It consists of 19 countries; The West Africa Regional Bureau (RBD) is based in Dakar and provides strategic guidance, technical support, and direction to country operations in these countries.
The Business Support Associate performs Front Office Management functions, assistance to Senior Management Executives, and reports to the Regional Director.
PURPOSE OF THE ASSIGNMENT:
To coordinate and control a full range of business support services for the Office of the Regional Director and Senior Management Executives, to ensure that services are delivered effectively.
KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):
- Provide dedicated executive assistant support.
- Prepare and/or consolidate comprehensive reports, documentation, correspondence, briefing notes, etc. and conduct research in the area of work.
- Actively seek and use feedback to improve business processes and procedures.
- Respond to complex business support queries in order to provide a timely and accurate resolution of enquiries for clients.
- Oversee the maintenance of records and databases to ensure information is organised and readily available for staff and compliant with all relevant regulations and policies.
- Revise and review correspondence and documentation, providing feedback and making amendments where appropriate, to contribute to production of these materials to time and quality standards.
- Assist managers in planning, monitoring and reconciling budget(s) to ensure that planned financial resources are used effectively.
- Assess and recommend improvements to procedures and practices, to contribute to the effective delivery of business support services.
- Provide a full range of complex business support services to staff to contribute to the effective functioning of business operations.
- Provide advice, support and/or training to junior support staff in the provision of business support services, in order to support their learning in providing business support.
- Coordinate tasks of junior colleagues to ensure support services are delivered consistently and to the required standards.
SPECIFIC QUALIFICATIONS & EXPERIENCE REQUIRED
Education: First university degree (Bachelor's degree equivalent, Licence/BAC +3) in Public or Business Administration or other relevant fields
Experience: Six or more years of progressively responsible work experience in office administration or general administrative work. Experience as an Assistant to Senior Executive Management is added advantage.
Language: Fluency in both oral and written communication in English and French
DESIRED EXPERIENCES, KNOWLEDGE AND SKILLS:
- Specialised knowledge of the application of common business processes, practical business support methods, procedures and systems used in area of work, gained through technical training and work experience.
- Good communication skills in order to provide specialised business support services to a wide range of individuals.
- Ability to analyse and interpret financial data and monitor budgets.
- Ability to proactively identify and recommend areas for improvement to the design and delivery of specialised services.
- Ability to build relationships with a variety of individuals across functions.
- Experience in coordinating the work of others and self and training and supporting others.
- Ability to maintain confidentiality.
Before you apply…
- WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.
- All employment decisions are made based on organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
- No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
⏰ Closing date: 14 December 2022
Why work at WFP
- Meaningful and impactful careers – Our day-to-day work makes a difference in the lives of the people we serve.
- Continuous learning and training – We provide learning tools for our staff to continually develop their careers.
- Multicultural and stimulating working environment – We encourage gender and cultural diversity to make our teams stronger.
Special notice on WFP RBD office relocation:
WFP and other UN Agencies will be moving to the new United Nations House, presently under construction in Diamniadio, 30 kilometres from downtown Dakar. The name of the duty station for this position will remain Dakar, Senegal.
Special recommendation:
Before you apply, please confirm that (i) your profile is accurate and up-to-date, (ii) your CV is up-to-date and includes your employment records, academic qualifications and language skills (iii) your cover letter addresses both your motivation and the requirements of this vacancy announcement. If this is not the case, we strongly recommend that you take time to update this information before you submit your application.
