Senior Grants Manager (Whole of Syria)

Senior Grants Manager (Whole of Syria)

Background/IRC Summary: ​

The Syria crisis is often described as the worst humanitarian catastrophe since the end of the Cold War. Today, 13.4 million people in Syria – more than half of the country's population – are in need of humanitarian assistance with needs increasingly being exacerbated by economic decline. Of these, 6.8 million are refugees and asylum-seekers who have fled the country. This is no short-term humanitarian episode. The devastating human consequences to huge numbers of people will endure for decades. The destruction of relationships, communities, livelihoods, homes and infrastructure will take years to repair.

IRC is offering a robust humanitarian response to the Syria crisis a rapidly expanding portfolio, supported by more than 1000+ staff in Syria Country Program. IRC is undertaking programs in Syria and the neighboring countries of Turkey, Iraq, Lebanon and Jordan in the fields of health, child protection, early childhood development, education, women’s protection and empowerment, non-food items and food distribution, cash assistance, water and sanitation, protection and rule of law, and livelihood programming. Our work in these challenging settings gives rise to some of the most pressing issues facing contemporary humanitarian action, including questions of access, security, funding and coordination.

Job Overview/Summary:

IRC Syria’s Senior Grants Manager is responsible for the management of Syria grants throughout the project cycle and will play a key role in business development efforts. The Senior Grants Manager reports directly to the Senior Grants Coordinator. The position based in Amman, Jordan with periodic travel to IRC’s field offices and project sites, as needed. The Senior Grants Manager will work closely with program staff, finance, and operations on compliance, donor regulations, reporting, and business development. In addition, this role will work alongside the Partnership unit to ensure that grant specific needs are being met by partners. The Senior Grants Manager also liaises closely with IRC’s global Award’s Management Unit. ​

Responsibilities:

Grants Management and Compliance (70%)

• ​Take the lead in managing and overseeing IRC Northeast Syria’s grants portfolio (Active and pipeline grants) as well as prospective funding opportunities.
• ​Help to ensure that IRC’s grants in Syria are well-administered and implemented in compliance with the relevant donor regulations and IRC procedures.
• ​Oversee and manage donor and internal reporting processes, ensuring high-quality, well-written and timely reports are submitted. Prepare and circulate templates, coordinate inputs, and review and edit in line with donor expectations and contractual deadlines. Maintain close collaboration with all relevant departments in their preparation.
• ​Facilitate grant opening, review and closing meetings to ensure project objectives are being met and identifying any challenges, delays or deviations from the project plan. Ensure documentation and sharing of meeting minutes and action items identified in grant meetings
• ​Support the Senior Grants Coordinator and program teams to provide timely responses to donor and HQ grant-related requests.
• ​Ensure quality information management related to grants by overseeing the regular maintenance of online grant files (OTIS and Box), reporting calendars, and updating of internal IRC documentation and Grant Unit tools
• ​Support program and partnership staff in grant revisions, cost extensions, no-cost extensions, budget realignments, and other as required
• ​Act as a focal point for donor rules and regulations and provide support to program team on questions around compliance.
• ​Identify potential compliance concerns and flag them to the Senior Grants Coordinator as required.

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Program Design & Proposal Development (25%)

• ​Working with the Senior Grants Coordinator, Grant Managers and technical leads, support the development of comprehensive program design and develop funding proposals/concept notes, appropriate to context and aligned with the country-level Strategic Action Plan;
• ​Support proposal development initiatives, providing coordination support between HQ, IRC’s global technical advisors, partners, finance, operations, HR, and program focal points to ensure smooth and timely proposal development processes;
• ​Support development of concept notes and proposals, providing both writing and editing support, as required
• ​Assist Senior Grants Coordinator in regular and ad-hoc donor/HQ liaison and communication as requested.

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Capacity Building (5%)

• ​Build grant management capacity of field staff by assisting Grants Coordinator in trainings, and providing support in report writing, proposal development, budget management, IRC-specific tools, and other topics as/if needed.

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Required Experience/qualification/Skills:

• At least Five years of progressively responsible professional experience of Grants Management and Business Development
• Bachelor’s Degree (Master’s Degree preferred) in international relations or a related field, or relevant work experience Fluency in English, spoken and written.
• Previous experience in an emergency or conflict-afflicted setting is required.
• Experience with program design and proposal writing (including logical frameworks).
• ​Sound budget development capacity and financial management skills
• Prior knowledge of donor regulations (BHA, ECHO, FCDO, GFFO, SIDA, GAC, UNICEF, etc.)
• Good communicator with strong organizational, time management and analytical skills
• Ability to carry out responsibilities and lead tasks independently while being a strong team player for the grants team.
• Excellent problem-solving skills, and proven track record to handle pressure and improve grant management processes.
• Excellent inter-personal, cultural and diplomatic skills
• Strong capacity to mentor and build capacity of staff
• Professional fluency in English, with strong writing skills.

Demonstrated Skills and Competencies:

• A commitment to IRC’s mission, vision, values and IRC Way – Professional Code of Conduct.
• Credible written, presentation and verbal communication skills; ability to convey information effectively and solid experience providing training and staff development
• Validated sense of professional discretion, integrity, and ability to handle complex situations diplomatically and to effective resolution.
• Excellent management and interpersonal skills and a solid ability to promote harmonious/cohesive teamwork, in a cross-cultural context.
• Validated ability to plan long-term, organize priorities and work under administrative and programmatic pressures with detail orientation and professional patience.
• Highly collaborative and resourceful; ability to establish positive working relationships with senior level management and all other partners to maximize cooperation and productivity.
• Curiosity, a desire to continually learn and develop and a sense of humor is a must.
• Analytical ability in creating effective solutions to complex matters while adhering to labor laws and internal policies.

Language/Travel:

• English is required, while Arabic is desired.
• Travel: 15% to field sites in Syria and Turkey as well as attending regional and global workshops and meetings.

Key Working Relationships:

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Position Reports to: Senior Grants Coordinator

Indirect Reporting (If applicable): DCDP, PIQD, DDF, Partnerships Coordinator

Key Internal Contacts: Grants, MEAL, Program, Partnerships, Finance, Operations, HQ, and regional staff.

Key External Contacts: Donor and INGO representatives

Professional Standards: IRC staff must adhere to the values and principles outlined in IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, IRC operates and carries out policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Respect at Work Fiscal Integrity, and Anti-Retaliation.

National Candidates: We strongly encourage national candidates to apply for this position.

Accountability to Clients: IRC staff must adhere to the commitment of contributing to the sustainability and development of its (CR) Client Responsiveness Mechanisms, preserving the culture of prioritizing the needs of our clients and affected communities by systematically listening to their perspectives and using their feedback to make programmatic decisions and give them greater influence over program design and delivery.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Diversity and Inclusion: at IRC MENA, we are passionate about creating an inclusive workplace that promotes and values diversity. Organizations that are diverse in age, gender identity, race, sexual orientation, physical or mental ability, ethnicity, nationality, and perspective are validated to be better organizations. More importantly, creating a safe workspace environment where everyone, from any background, can do their best is the right thing to do. So, bring your whole self to work.

IRC is committed to creating a diverse, inclusive, respectful and safe work environment where all persons are treated fairly, with dignity and respect. In keeping with our core values of Integrity, Service, Accountability and Equality, IRC strives to maintain a work environment built on mutual respect in which all individuals treat each other professionally, and free of bias, prejudice, and harassment. IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of IRC Persons in any work setting. All IRC staff, wherever they are located, are accountable for creating an environment free of discrimination, harassment, bullying, and retaliation.

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