Logistics Assistant (Commodity Accounting) SC5 – Johannesburg, South Africa (12 months renewable)
.
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to end global hunger. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their shattered lives. Present in nearly 80 countries, the organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to nutritious food and contribute to the lasting solutions, especially in many of the world’s most remote and fragile areas. We manage an operating budget of approximately $5.9 billion each year, distributing 12.6 billion rations to those most in need. We reach an average of 80 million people with food assistance in around 80 countries each year. The World Food Programme office in Johannesburg is a Regional Office coordinating and supporting the delivery of humanitarian assistance to 11 Southern Africa countries including, Mozambique, Zimbabwe, Zambia, Namibia, Lesotho, Eswatini, Botswana, Malawi, Madagascar, Democratic Republic of Congo, Congo Brazaville.
JOB PURPOSE
To ensure that data and information pertaining to WFP stocks in the region and ex Suppliers in South Africa are fully captured reconciled in a timely manner, in order to facilitate for smooth and expedient Resource Transfer of stock balances from closing projects to the new Country Strategic Programmes (CSPs) and Interim Country Strategic Programmes (CSPs), as part of IRM activities.
KEY ACCOUNTABILITIES (not all-inclusive)
Under direct supervision of the Logistics Associate, and within context of transition of current project framework to the new Country Strategic Programmes (CSPs) and Interim Country Strategic Programmes (CSPs), related to Corporate Integrated Road Map (IRM), the incumbent will perform the following key responsibilities:
- Collect and collate data and information on Project Closure dates for all projects in the region, derived from Closure Alerts, Corporate Systems (WINGS/LESS), and communication with Programme Unit (Project Cycle Management – PCM), and other sources, and disseminate alert reminders to Resource Transfer focal points in the region.
- Data entry for Global commodity management facility (GCMF) sales execution before Intertek captures Logistics Execution Support System (LESS) dispatches.
- Data entry to containerize all FOB contracts (Third party does not have this provision).
- Data entry support to Namibia and Angola when required.
- Weekly follow up with unconfirmed receipts.
- Prepare daily uplift and sourcing overview report for L2 & L3 countries as and when required.
- Follow up on capturing of all the manual waybills from the Supplier warehouse into Logistics Execution Support System (LESS) as and when required.
- Stuffing all the FOB containers at Durban Port as per their container and seal numbers.
- Facilitating the creation of Storage locations availability on WFP Information management system (Logistics Execution Support System).
- Processing Handover to Corporate Partners.
- Follow up with Headquarters Logistics Support on vendor and customer creation for Country offices under the region.
- Any data capturing that may be required remotely by country offices.
- Perform any other duties related to stock cutover and Resource Transfers, as and when required.
FUNCTIONAL CAPABILITIES
| Capability Name | Description of the behaviour expected for the proficiency level |
| Supply Chain Management and Optimization | Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks. |
| Planning, Project & Resource Management | Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources. |
| Information Management & Reporting | Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community. |
| Market Analysis, Contracting and Operational Execution | Ability to collect and collate necessary information to enable WFP to make informed operational decisions. |
| Warehouse and Inventory Management | Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation. |
| Technical Assistance and Coordination | Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities. |
STANDARD MINIMUM QUALIFICATIONS
Education:
Completion of first university degree in a field related to Logistics/transport activities, data analysis/management, Finance and accounting, business administration and information technology.
Experience:
Three years of experience in Supply chain related duties. Knowledge of using WFP systems is an added advantage.
Knowledge and skills:
Knowledge on designing basic supply chain networks, including appropriately assessing and escalating challenges to ensure that WFP is able to provide consistent and uninterrupted service to its beneficiaries and partners. Ability to collect and analyse relevant technical data from diverse sources to forecast operational needs under various scenarios and make evidence-based proposals. Excellent knowledge of standard computer applications including word processing and spreadsheets. Knowledge of SAP and relational database management systems is desirable. Knowledge on Accounting and analysis.
Language:
Proficiency in writing and verbal communication in English is requisite.
CONTRACTUAL INFORMATION
- This is a 12 Months renewable Service Contract
- Net monthly salary range: R22,611 – R32,870
- Benefits: Annual Leave & Medical Insurance
DEADLINE FOR APPLICATIONS
This vacancy announcement will close on Sunday, the 18th of December 2022 at 11:59pm Johannesburg time.
.
This position is only open to South African Citizens and SA Permanent Residents
Qualified women candidates are strongly encouraged to apply
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
