Administrative Assistant (GEMS) – SSA5 – Karachi – Pakistan

2 ديسمبر، 2022

0 14 3 دقائق

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WFP encourages female candidates and people with disabilities to apply.

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.

ABOUT JOB

Job Title: Administrative Assistant (GEMS – Global Equipment Management System)

Grade: SSA5

Type of contract: Special Service Contract

Duration: 06 Months

Duty Station: Karachi

Vacancy Number: 178700

Date of Publication: 2nd December 2022

Deadline of Application: 08th December 2022

This vacancy announcement is for Pakistani Nationals only.

TERMS AND CONDITIONS

WFP offers a competitive benefits package including salary, pension, leave plus medical insurance (relevant links).

*Remote work may be possible depending upon the operational requirements of the Programme.

Requests are assessed on a case-by-case basis, taking into account the personal circumstances of the requestor given the operational situation.

JOB PURPOSE

Due to Flood Emergency, the movement of inventory items as well as new items are transferred very frequently in large quantities. To properly track the items in GEMS the position was requested for PO Sindh. The Administrative Assistant GEMS will be responsible for Entering new items while managing transfers of inventory items in GEMS for Provincial Office Sindh.
This job will be based in Karachi, and the incumbent will report to the Administration Associate / Head of Provincial Office or the designate.

KEY ACCOUNTABILITIES (not all-inclusive)

Check the provision of a range of services, including facilities and light vehicle management, travel, protocol related, etc., maintaining information, to contribute to the provision of a safe and comfortable working environment.
Collate and process information including dissemination to support the production of standard documents and reports for the unit, to enable decision-making and the effective management of resources.
Manage and maintain paper and electronic records within the area of responsibility in accordance with established procedures, to ensure swift and easy data access as required.
Undertake research and perform basic analyses of data, to contribute to the provision of accurate information and effective management of resources.
Be the first point of contact for internal queries, to facilitate the provision of efficient and effective resolution of daily issues.
Capture all newly purchased Items in GEM through POs.
Track and transfer all items' movement for PO Sindh.
Extract Inventory Reports and reconsile Inventory location-wise for PO Sindh.
Initiate any disposals/Donations relating to PO Sindh.
Participate in annual Physical count exercise, while assisting in the reconciliation of GEMs.
Provide inputs to routine methods and practices in your own area of work, to support the continuous improvement of services provided.
Any other task as assigned.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of Secondary School Education. First-level university degree in Business/Public Administration, Economics, or a relevant field is desirable.

Work Experience:

Has demonstrated an ability to perform all routine administrative activities in line with WFP operating standards through day-to-day work.
Has supported in providing ad-hoc guidance to new staff members.
5 years of experience in Inventory Management in the SAP environment.

Knowledge & Skills:

SAP/Oracle-based App Usage
MS Office, Intermediate Skills

Language: Fluency in both verbal and written communication in English. Ability to effectively communicate in Urdu.

HOW TO APPLY

To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings).

Only short-listed candidates will be contacted.

We want to ensure the recruitment process is fully accessible. Please contact us at Bangkok.Recruitment@wfp.org to advise us of any accessibility needs you may have.

This email is only to be used for any accessibility requirement in terms of application and not for sending the application itself.

ABOUT WFP

The World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies, and working with communities to improve nutrition and build resilience.

ORGANIZATIONAL CONTEXT

WFP is committed to diversity and inclusion within its workforce. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority, or discrimination. All selected candidates will undergo rigorous reference and background checks. 

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

All WFP Employees are expected to demonstrate the competencies and standards of behavior aligned with our core values and defined in the WFP LEADERSHIP FRAMEWORK, namely: