Procurement Assistant SC-5

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, color, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

WFP encourages female candidates and people with disabilities to apply.

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.

Job related key information

Job Title: Procurement Assistant

Grade: SC-5

Type of contract: Service Contract

Duration: Initially for 6 months

Duty Station: Jakarta, Indonesia

Vacancy Number: 22/INS/JAK/PROC/18

Date of Publication: 24 November 2022

Deadline of Application: 14 December 2022

This vacancy announcement is for Nationals from Indonesia.

Terms and Conditions:
WFP offers a competitive benefits package including salary, leave plus a medical insurance.

JOB PURPOSE

To perform and apply appropriate processes, procedures and policies that support the efficient and effective procurement services.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Perform administrative procurement activities in a timely and efficient manner, to support Professional staff in the acquisition of goods and services for efficient field operations.
2. Compile data, prepare and distribute documents, to support successful procurement programmes and operational activities, (e.g., conduct vendor management, issue tenders, evaluate offers and negotiate/award contracts), ensuring standard processes are followed.
3. Review, record and prioritize purchasing requests, ensuring all supporting documentation is received, and funding is available, in order to enable the procurement of goods and services.
4. Coordinate and monitor the delivery of procurement requisitions, remind requesting units on verifying receipt and inspection of deliverables, and perform follow up actions to ensure supplies reach the Country Office.
5. Research, collate and present information in standard formats, to enable informed decision-making and consistency of information presented to the stakeholders.
6. Update, manage and maintain relevant databases and records, to ensure the information is accurate, organised, and available for others to access, and supports reporting requirements.
7. Liaise with internal counterparts to support the alignment of procurement activities with wider programmes and ensure a coherent approach.
8. Provide technical support and/or allocate work to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines.
9. As and where required follow standard emergency preparedness practices to support WFP to quickly respond and deploy needed resources to affected areas.

STANDARD MINIMUM QUALIFICATIONS

Education:
Completion of secondary school education.A post-secondary certificate in the related functional area is desirable. Minimum of 5 years working experience.

Language:
General Service (Field): Fluency in both oral and written communication in English and Bahasa Indonesia.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• • Experience in procurement activities for goods and services.
  • Experience in conducting analyses and developing reports.
  • Experience in working with internal requesting units, suppliers or other third party on a day to day basis.
  • Experience in working with SAP system, e-tendering platform and online training applications

FUNCTIONAL CAPABILITIES

HOW TO APPLY

To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings).

Only short-listed candidates will be contacted.

We want to ensure the recruitment process is fully accessible. Please contact us at [email protected] and [email protected] to advise us of any accessibility needs you may have.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

The incumbent will work in the WFP Indonesia Country Office, and report to the Procurement Officer.

Job holders at this level are responsible for completion of a range of procurement processes and activities requiring some interpretation of standard guidelines/practices.

Job holders are able to recommend straightforward courses of action to staff and may allocate tasks and technically support other staff.

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

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