Accounting and Procurement Specialist

24 نوفمبر، 2022

0 5 2 دقائق

الوصف الوظيفي

Accounting and Procurement Specialist – 5 Months

Finance Responsibilities

Bookkeeping:

All payments are made before the due dates
Confirm all supporting documents before processing payments according to auditing requirements and applicable laws and regulations.
All payments are allocated correctly
PCRF’s monthly payroll processing includes a review of bonus and payment calculations and compliance with applicable income tax laws.
Supervised and backup for the PCRF’s accounts payable function to ensure all payments are made timely and applied to the correct general ledger accounts.
Correct and Accurate recording of receipts and Donations.
Correct and accurate recording of advance payments and petty cash , and ensuring the implementation of the related internal controls .
Prepare a bank reconciliation’, and petty cash reconciliation
Contact the vendors to pick the RV

Financial Management & Reporting

Provide Revenue & Expense reports by program, region and specialty each month
Summarizes financial status by collecting information; preparing statements of financial position, profit and loss statements, and other reports.
Maintains accounting controls by preparing and recommending policies and procedures.
Reconciles financial discrepancies by collecting and analyzing account information.
Prepares special financial reports by collecting, analyzing, and summarizing account information and trends.
Provide Accounts Payable aging reports and A/P reconciliation with vendors on quarterly basis.
Provide Reports for programs, missions, etc. to management within 2-business days of request.
Provide Complete, Balanced and Adjusted Trial Balance on Quarterly basis .

Auditing

Provide documents to auditors as requested
Oversee all document requests
Provide items to external auditor upon request
Maintain communication with external auditor to ensure timely completion
Provide breakdown of functional expenses
Compliance with Jordanian applicable laws , Regulations and Governmental audits requirements
Oversee quarterly counts of all fixed assets

Procurement Responsibilities

Oversee and manage the purchasing of services, materials in compliance with PCRF rules, regulations, policies and best procurement practices.
Conducts market research to obtain the list of potential vendors and the estimated prices and help in reviewing specifications and quantities before issuing bids.
Assist in the preparation of advertisement, Request for Quotation/Proposals, request for Price offers and co-ordination of their timely dispatch by hand, email .
Organizing and coordinating procurement activities related to a request for proposals, formal sealed bids..etc.
Prepare price analysis and contracts.
Manage procurement and oversee all PCRF ongoing tasks and projects.
Assist in negotiations with vendors and suppliers when needed.
Follow up all the ongoing contracts, tracking their deadlines and issue time and cost modifications when needed.
Interact with suppliers on a daily basis to resolve contractual issues and gather invoices and supporting documents.
Maintain an appropriate filing system (soft and hard copies) to ensure that the procurement process, decision, and contractual agreements are accurately documented for accountability and audit purposes.
Update vendor list on a continuous basis.
File all documents related to procurement on Drive including offers, signed contract, and price analysis.
Follow the procurement procedures and support the operation team to submit complete documents for the accounting department in order to issue the payments.
Assist in scheduling and coordinating for the delivery for purchased equipment and goods.
Any other tasks requested by the procurement manager.

المهارات

Minimum Skill Requirements

Minimum total of 3 years experience in accounting and financial reporting
BA in Accounting.
Fluency in Word/Excel & Accounting Systems
Ability to quickly learn and adapt to new systems
Working in Ngo experience is a plus.

Other Requirements

Maintain Confidentiality
English Fluency oral & written
Accurately prepares written accounting correspondence that is coherent, grammatically correct, effective and professional
Listens to others and accepts input from team members
Professional communication with co-workers, supervisors, vendors, donors and directors
Maintains a positive attitude and high standards of performance
Remains current with regard to accounting systems and laws through research & seminars