Head Quarter Administrative Assistant

Head Quarter Administrative Assistant

الوصف الوظيفي

Anticipates and directs the execution of administrative deliverables for the Head Quarter Office.

Duties and Responsibilities:

• Transfers administrative/departmental knowledge to the administrative team.
• Tracks and responds appropriately to incoming calls and letters from external customers.
• Serves as a department resource for ideas and direction.
• Provide administrative support and input to the budget process.
• Process telephone calls and answer inquiries.
• Opens, sorts, and distributes incoming mail, reports, and correspondence for principals.
• Produces correspondence and reports using appropriate software and tools.
• Establishes and maintains files and records.
• Maintain inventory and ordering office supplies.
• Arranges travel reservations and accommodations.
• Manages calendar for self and principals/customers.
• Coordinates and participates in the planning and execution of special events for the department.
• Coordinates specialized or complex projects and meetings.
• Participates in cross-functional teams as assigned.
• Deals with the top management incoming mail, including assessing its priority, collating it with relevant background information and presenting it in a logical and orderly manner, then allocate, where necessary.
• Performs some translation in both Arabic and English as requested.
• Manages top management diaries, to ensure that they are able to fulfill their commitments in accordance with their agreed priorities.

المهارات

Required Qualifications and Experience

• Experience for 5 years in a similar position.
• Secretarial skills and experience, including accurate typing in both Arabic and English.
• Excellent computer skills & working knowledge of computer programs with an emphasis on power point, Excel and database access tools.
• Experience in administration and able to draft letters.
• Able to prioritize and possess effective time management.
• Ability to handle extremely details and highly confidential information.

University degree in English or Business related field.

تفاصيل الوظيفة

منطقة الوظيفة

عمان, الأردن

قطاع الشركة

المطاعم وخدمات الطعام

طبيعة عمل الشركة

صاحب عمل (القطاع الخاص)

الدور الوظيفي

إدارية

نوع التوظيف

دوام كامل

الراتب الشهري

غير محدد

عدد الوظائف الشاغرة

1

المرشح المفضل

عدد سنوات الخبرة

الحد الأدنى: 5

الشهادة

بكالوريوس/ دبلوم عالي

التعليم

English or Business related field.

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