Subgrant Compliance & Capacity Building Assistant

Subgrant Compliance & Capacity Building Assistant

About Mercy Corps

Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within now, and for the future.

Program / Department Summary

The Mercy Corps Finance Department is responsible for all financial functions in Amman, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance. The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures. In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.

General Position Summary

Working in the Finance Department under the direction of the Subgrant Compliance & Capacity Building Officer, the Subgrant Compliance & Capacity Building Assistant is responsible for helping the Subgrant Compliance & Capacity Building Officer on monitoring sub-grants and sub-grantees to ensure compliance with the terms and conditions of the sub-grant agreement. The Subgrant Compliance & Capacity Building Assistant is also responsible for tracking sub-grants and sub-grantee requirements and for maintaining all sub-grant financial files.

ESSENTIAL JOB FUNCTIONS:

Sub-Grant Financial Management:-

1. Assist in Conducting sub-grantee pre-award assessments and recommend modifications to the sub-grant agreement and/or monitoring plan to lessen financial and compliance risks.
2. Assist the Subgrant Compliance & Capacity Building Officer in the preparation and review of sub-grant agreements.
3. Responsible for review of the projects sub-grantee financial reporting package, amounts, calculations and supporting documents, ensuring completeness, compliance with supporting documentation matrix and ensuring all transactions are eligible and well documented. After consultation with Subgrant Compliance & Capacity Building Officer, provide detailed feedback and guidance to sub-grantee finance focal points to make corrections and/or provide additional written information as needed to close financial reports.
4. Responsible for tracking timely submission of partners’/CBOs financial reports and payments to ensure timely transfer of resources and avoid delays in implementation after reviewing the sub-grantees Request for payment and reconciled with general ledger.
5. Assist his/her supervisor with following up on the subgrantees’s compliance issues and audits and document resolutions;
6. Assist in sub-grantee site audits and prepare site visit reports.
7. Responsible for maintaining Subgrant financial files in accordance with the Field Finance Manual and Subawards management Policy.
8. Responsible for recording sub-grantees reviewed reports in NAVIGATOR, review Subaward reports and report to the Subgrant Compliance & Capacity Building Officer for any update required on the Subaward cards.
9. Assist in sub-grant close-outs ensuring that all requirements of the sub-grant agreement have been met and that sub-grant funds have been properly settled.

Capacity Strengthening and Support to Local Partners:-

1. Work with partners/CBOs to identify capacity development priorities in financial management, reporting and organize trainings as required with Subgrant Compliance & Capacity Building Officer.
2. Provide support to partners/CBOs directly under the project through on-going support, coaching, and mentoring throughout sub-grant lifecycle and in line with agreed-upon capacity development plans if any in the spirit of partnership.
3. Collaborate closely with program staff to ensure capacity development support to partners/CBOs under the project is tailored, targeted and responsive to their organizational needs and priorities.
4. Assist the Subgrant Compliance & Capacity Building Officer in identifying solutions to issues faced by partners/CBOs and develop protocols and procedures that are both compliant and contextually appropriate as required.
5. Assist the Subgrant Compliance & Capacity Building Officer with development of partner’s/CBOs financial policies/procedures as required

Operational Finance:-

1. Be familiar with the field finance manual, procurement manual and any additional MC Jordan policies;
2. Be knowledgeable and stay abreast of Mercy Corps financial sub awards policies and procedures and Donor regulations;
3. Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
4. Other duties as assigned

SECURITY

1. Ensure compliance with security procedures and policies as determined by country leadership.
2. Proactively ensure that team members operate in a secure environment and are aware of policies.

ACCOUNTABILITY TO BENEFICIARIES

• Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
• Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.

SUPERVISORY RESPONSIBILITY: None

ACCOUNTABILITY

REPORTS DIRECTLY TO: Subgrant Compliance & Capacity Building Officer

WORKS DIRECTLY WITH: Project Officers, Manager, Coordinator, Project Team leaders and Finance staff if any.

KNOWLEDGE AND EXPERIENCE:

• One year or more of finance experience.
• A university degree in finance, accounting or a related business field is required.
• Good understanding of major international donor rules and non-profit accounting
• Advanced computer skills in MS Office programs, particularly Excel and Access.
• Strong analytical skills coupled with a solid understanding of financial and procurement systems; Prior auditing experience is considered a plus
• Accuracy in the processing of cash transactions, mathematical aptitude and attention to detail
• Excellent oral and written English skills
• Experience in granting is a plus and in auditing as well.

SUCCESS FACTORS:

The ability to interact effectively with international and national personnel is required. A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary. A high professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential. The ability to effectively monitor sub-grantee compliance. The Sub-grant Compliance Assistant must be willing to travel to Mercy Corps field offices, sub-grantee offices and project sites.

Competencies:

• Attention to Detail/accuracy
• Follow-up
• Integrity/Ethics
• Collaboration/Teamwork
• Action-oriented

MECRY CORPS DIVERSITY STATEMENT

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives. We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.

SAFEGUARDING & ETHICS

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times.

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