Office Manager

22 نوفمبر، 2022

0 9 دقيقة واحدة

Office Manager

الوصف الوظيفي

Main Mission(s):

Recruitment
HR employees Administration with Free Zone and Headquarter
Training and development
Assist the Accounting manager and HR Manager

Employment scope of duties:

Recruitment

Work with managers to create the jobs description to help them defining the recruitment needs
Write and post jobs offer
Select CV and realize interview with the manager
Work with the recruitment agency

Employee Administration

Employee on boarding process (visa, CV, passport, insurance, system tools, IDs, accommodation, transportation….)
Writing of contract and jobs descriptions
Health insurance subscription and cancelling
Writing most of HR documents (expenses advance, several pay, work certificates, notices / warnings, appraisal letters, travel documents …)
Leaves follow up
Ensure the labor law updating and legal document with HR teams at Mougins

Training and development

Manage the training process and planning for new employees
Ensure the welcome process for new employees
Set up the training plan and lead his realization during the year
Organize and follow up the appraisal campaign

Office Management:

· Handles office petty cash fund, and settles expenses with accounting department

· Prepares the expenses of Managing Director and collect the expenses of the team

· Handles invoices related to confidential matters (insurance, SAIF, Etisalat, lawyer ….)

· Secures the office files, & update as needed (licenses, contracts, agreements, etc.)

· In charge as the contact person on office matters & documentations

· Maintains office efficiency (information dissemination, organizing operations & procedures if needed) & involve in improving work processes by observing daily activities and evaluating previous work performances and results