Premises Officer
Premises Officer
ABOUT THE ICRC
The International Committee of the Red Cross (ICRC) works worldwide to provide humanitarian assistance to people affected by conflict and armed violence. We act in response to emergencies and at the same time promote respect for international humanitarian law. We are an independent and neutral organization, and our mandate stems essentially from the Geneva Conventions of 1949. We work closely with National Red Cross and Red Crescent Societies and with their International Federation to ensure a concerted, rational and rapid humanitarian response to the needs of the victims of armed conflict or any other situation of internal violence. We direct and coordinate the international activities conducted in these situations.
PURPOSE OF THE POST
The Premises Officer is a part of the Administration team, S/He Ensures the cleanliness and live of (ICRC Premises & residences) according to the ICRC standards and relevant policies, Contributes to the implementation and monitoring of all housekeeping activities and manages all their related tasks, Act as the point of contact for all employees, providing administrative support and managing their queries, Provide lease management support in relation to shared locations with other departments filing and archiving, S/He aware of the ICRC passive security rules and inform the superior immediately in case of any discrepancies that need to be addressed, the Premises Officer Authorized to carry out purchases according to ICRC financial rules.
ACCOUNTABILITIES AND RESPONSIBILITIES
- ICRC residences (1st respondent)
- Visit ICRC residences on regular basis to monitor housekeeping performance.
- Maintain inspection forms for the housekeepers
- Assist in housekeepers conflict solving.
- Check the monthly / quarterly / bi-annually housekeeping cleaning tasks are performed on due time (as per the housekeeper’s job description) and provide reports to the Premises Manager 2.
- prepare housekeeping schedule as per the accommodation policy for ICRC residences
- Organize housekeeping holidays and absences and replacements.
- Supply ICRC residences with Breakfast items upon BOM requests.
- Organize trainings for ICRC housekeeping staff (use of washing machines, proper ironing, proper use of cleaning materials, use of equipment, techniques on how to clean a bathroom, kitchen, office, safety at work, etc.)
- Coordinate with Dry cleaning Company for dry cleaning requests, and process related bills.
- Ensure that hygiene standards are always implemented and respected
- Initiate and monitor Annual Cleaning for ICRC Residences.
- Independently working on ICRC application to register administrative activities related to residences
- Maintain adequate communication with all requesters and update them on the related process and follow up.
- Responsible for maintaining inventory in ICRC rented/owned real estate property
- Creation of SR (Supply Request) for all issues related to ICRC residences
- Follow up and request with the pest control companies.
- Monitor, supervise and Control related Expenditures to residences requests (Cleaning supplies, coffee station supplies) and Expenditures related to housekeeping requests and report the Premises Manager for the budget
- Replace the other premises officers when needed
- Cover the daily tasks and employees` requests during the absence of the other premises officers
- Administration (1st respondent)
- Responsible for ensuring compliance with the standard list of equipment in
- Liaise with external Service providers for residences & HK related purchases
- Responsible for residences & premises information location updates
- Manage & update the inventory of residences & complete appropriate records
- Keys managements for ICRC premises and residences
- Provide administrative ad-hoc tasks as requested
- People Management Responsibilities (1st respondent)
- Understands and supervises the Performance Management & Development (PMD) activities for employees under their supervision
- Makes sure that deadlines for the PMD cycle are met
- Engages in ongoing and continuous feedback and support, particularly for employees under their supervision, but also other staff members
- Organizes regular meetings within their team to ensure optimal coordination of the work and proper flow of information
- Ensures that job descriptions for employees under their supervision are up to date; seeks feedback and support from the HR Department if needed
- Plans and coordinates the annual leave of the employees under their supervision ensuring continuity of the operations throughout the year and making sure that there are no outstanding holiday balances at the end of the year
- Coordinates and supports the employees under their supervision in their personal development by coaching and advising them on internal and external training and development possibilities
PROFESSIONAL EXPERINCE AND EDUCATION REQUIRED
- Relevant bachelor's degree in Administration or its equivalent
- 2-3 years’ work experience in administration or similar function
- Excellent command of written and spoken English & Arabic
- Good computer skills
- Previous work in hotel housekeeping/ general upkeeping of properties would be an asset
Interested to join? Apply now! The ICRC values diversity and is committed to creating an inclusive working environment. We welcome applications from all qualified candidates.
Also, equally qualified candidates with disability are encouraged to apply.
Please Note: "The position will be filled once we find the right candidate and the post is open for Jordanian nationals"
ICRC does not charge a fee nor request any favors at any stage of the recruitment process. If the candidate is asked for any fee or service against our Code of Conduct, he/she must report to [اضغط هنا لمشاهدة البريد اﻹلكتروني] or https://icrc.integrityplatform.org/
“Kindly be informed that the ICRC manages recruitment through the third party and doesn’t keep the files of applicants. For more information please consult the ICRC Rules on personal data protections available here.”
