Programme Assistant (Relief/Recovery/Refugee)-Service Contract L5, Gonder
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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
TERMS AND CONDITIONS
JOB TITLE: Program Assistant (Relief/refugee/recovery)
Contract Type/Grade: Service Contract/SC5
UNIT/DIVISION: Program
DUTY STATION (City, Country): Gonder, Ethiopia
Duration 12 Months with possibility of extension
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide and the 2020 Nobel Peace Prize Laureate. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.
ORGANIZATIONAL CONTEXT
WFP is seeking to recruit a dynamic and experienced Programme Assistant to support relief, refugee, and recovery activities under Gondar office. This position will be based in Gondar Office as part of WFP’s Program team, the position holder will be working across units including programme, monitoring and evaluation, nutrition, reporting and communication – as well as engaging regularly with WFP’s government and NGO partners working in Gondar locations.
JOB PURPOSE
To perform specialized and/or standardized policy and program-related processes and activities to support the effective delivery of assistance packages.Reporting Line: Under the overall supervision of the Program Policy Officer, this position will report directly to the Program Policy Officer (Relief/refugee, nutrition, and recovery)
KEY ACCOUNTABILITIES (not all-inclusive)
• Perform specialized and/or standardized processes and activities within the specific technical area of work supporting alignment with wider program policies and guidelines.
• Assess project performance including utilization of resources and participate in discussions on new or revised procedures and practices.
• Conduct monitoring missions to ensure that the right entitlements go to the right beneficiaries.
• Monitor pre-screening on the project site and sensitize the beneficiaries on entitlements, beneficiary selection criteria, and WFP’s objectives.
• Work closely with implementing partners and ensure that Cooperating Partner (CP) reports are received, reviewed, and captured them into the COMET platform.
• Perform accurate, timely recording of data (e.g., Cooperating Partner (CP) periodic reports, CPs invoices) following corporate standards and guidelines.
• Prepare distribution lists and cycle creation requests for relief (Cash-based Transfer and in-kind) based on the distribution plan and ultimately share them with the AO management for their onward submission.
• Regularly follow up with partners on stock balances, and expiry dates, guide CPs on distributions, and obtain reports as required.
• Work and exchange information with internal counterparts to support effective collaboration, implementation, and monitoring of ongoing project activities
• Within the specific area of responsibility, compile data and support analysis and preparation of reports to support operational decision-making.
• Maintain accurate records, within the specific technical area of work. Act as a point of contact for resolution of general operational queries requesting assistance where necessary.
• Follow standard emergency preparedness practices to ensure WFP can quickly respond and deploy needed resources to affected areas at the onset of the crisis.
• Perform other related duties as required.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
• Has experience utilizing computers, including Microsoft Office package (e.g. Word, Excel) other standard software packages system
• Has familiarity with program monitoring evaluation processes
• Has experience with different types of external stakeholders national and sub-national levels
• Knowledge the UN rules, procedures regulations would an asset.
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education. BSC degree in Nutrition, social science, Rural development, development studies and related field
Experience: Five years of progressively responsible support experience in emergency assistance and humanitarian programs with good knowledge and experience working in relief, nutrition, SafetyNet, M&E, or livelihood-related program activities.
Language: Proficiency in both oral and written communication in English and the local language is a requirement.
4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose
- Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
- Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
- Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
- Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.
People
- Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
- Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
- Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
- Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.
Performance
- Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
- Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
- Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
- Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.
Partnership
- Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
- Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
- Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
- Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
DEADLINE FOR APPLICATIONS
04 December 2022
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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
