Office Manager

Office Manager

الوصف الوظيفي

Office Management, incl. PRO management, vendor management, supply management, invoice management, etc., ensuring that our offices in the UAE run smoothly

Support in coordinating the Head of Partnerships’ complex calendars using judgment to prioritize meetings and committing their time based on an in-depth understanding of their priorities and needs

Collect and prepare data/information for use in discussions with the team and other external meetings

Organization and preparation of internal and external events that the Head of Partnerships or teams need to participate in

General administrative tasks such as coordinating business trips, processing travel expenses and taking care of invoices, etc.

Supporting and/or own special projects.

Assist the Office Head in developing policies, procedures, and office rules.

Ensure compliance with terms and specifications for renovation, office insurance requirements, and other tenancy matters, including lease negotiations.

Ensure the best vendor contracts and terms are negotiated with vendors, suppliers, travel agents, external accountants, corporate banks, and day-to-day suppliers.

Assist with accounts payable and receivable, bank payments, and the approval process.

Maintain professional relationships with government and regulatory bodies in the UAE.

Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for the supplies.

Custodian of confidential documents and responsible for management and circulation of the same

المهارات

8+ years experience working as an Executive/Team Assistant and/or Office Manager

Experience working with PROs in UAE is a plus

Previous experience working in a start-up environment, ideally in the UAE

Arabic language experience is not mandatory but preferred along with excellent communication skills in English (both written and verbal)

Capable of working independently and as part of the team

Showcase high level of initiative, flexibility and confidentiality

Strong attention to detail, time management and persistence

Prioritize and multi-task efficiently

Enjoy working in a dynamic, motivated & fast-paced ecosystem

Proficient knowledge of MS Office (Microsoft Suite, including Word, Excel and PowerPoint)

تفاصيل الوظيفة

منطقة الوظيفة

أبو ظبي, الإمارات العربية المتحدة

قطاع الشركة

خدمات الدعم الإداري; البيع بالتجزئة وبالجملة; السلع الاستهلاكية سريعة التداول

طبيعة عمل الشركة

شركة توظيف

الدور الوظيفي

إدارية

نوع التوظيف

دوام كامل

الراتب الشهري

غير محدد

عدد الوظائف الشاغرة

1

المرشح المفضل

منطقة الإقامة

الإمارات العربية المتحدة

العمر

الحد الأدنى: 27 الحد الأقصى: 45

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