Human Resources Associate G-6, Peshawar, Pakistan (INTERNAL TO UN SYSTEM)
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WFP encourages female candidates and people with disabilities to apply.
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ORGANIZATIONAL CONTEXT
Job Title: Human Resources Associate
Grade: G-6
Type of contract: Fixed Term
Duration: 12 Months
Vacancy Number: 178201
Duty Station: This vacancy announcement is for a post in Peshawar duty station.
Date of Publication: 10th November 2022
Deadline of Application: 23rd November 2022
This vacancy announcement is for Pakistani Nationals only.
Candidates from other UN Agencies must hold Fixed Term or Continuing Appointment contracts to be eligible for the position.
Note: This vacancy announcement will also be used to build a roster of prequalified applicants for future opportunities within same job profile at the current or lower level in Pakistan.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
Join us to make a difference
Watch this video to know more about us!!
Link: https://www.youtube.com/watch?v=3mzGbaRAhz8&feature=youtu.be
JOB PURPOSE
To deliver a full range of HR support services to ensure accurate implementation of WFP policies and procedures and facilitate the effective functioning of a client-focused and strategy-oriented HR services.
The job holder will report to the Human Resources Officer / Head of Human Resources.
KEY ACCOUNTABILITIES
- Resourcing support to Peshawar office (PO), ensuring that the required support is extended to PO management.
- Ensure compliance to WFP recruitment guidelines/ SOP’s, provide expert recruitment advice to stakeholders.
- Support the Peshawar office management/ managers for interpretation/ implementation of HR policies & procedures, across the programme.
- Managing HR Operations, staff contracts, conditions of services & processing of staff benefits, entitlements, allowances etc.
- Maintain accurate HR data in WFP global ERP and prepare reports (as when required)
- Support the country office HR initiatives to rollout HR projects following standard processes, ensuring compliance with the policies.
- Provide administrative support in various HR activities in the areas of work allocated by the professional officer including on boarding of new staff members in compliance with relevant processes and procedures.
- Maintain confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.
- Support staff deployment and related administrative actions including preparation of basic reports, to facilitate efficient HR service enabling WFP to respond quickly to a crisis.
- Coordinate talent acquisition docket in line with workforce Plans, ensuring vacancy announcements selection processes and documentation is up to expected standard.
- Review and compile a variety of data on staff recruitment and selection, contractual conditions, entitlements, performance and training requirements, workforce, etc., to support analysis and reporting needs.
- Maintains HR Payroll records in an easily retrievable manner.
KEY ACCOUNTABILITIES Cont.
- Maintain data integrity in databases, report discrepancies and initiate corrective actions when necessary.
- Ensure timely action is taken in HR Information Management systems to reflect a wide range of personnel actions (such as appointments, separations, contract extensions, etc.) ensuring accurate data entry.
- Support on a wide range of complex HR queries and follow up actions, to ensure consistent and high-quality HR services are delivered to clients.
- Support and deliver on boarding for new staff joining WFP, to ensure that relevant processes are followed and the conditions of terms of service are explained and understood.
- Draft various HR documentation required for the specific area of work (e.g. employment contracts, transfer letters, training-related documents, etc.) ensuring accuracy and meeting established deadlines.
- Perform other duties as directed by HR Officer and/or Head of HR Unit.
DESIRED QUALIFICATIONS & EXPERIENCES FOR ENTRY INTO THE ROLE
- Completion of secondary school education, plus a post-secondary qualification in Human Resource Management, Business Administration, Public Administration, or any other relevant field.
- Five or more years of progressively responsible support work experience in general administrative work, including at least three years in human resources or another related field. Working expertise of HR Information Management systems. Advance level in MS Office suit applications
- Knowledge of specialized HR administrative work practices and methods, gained through relevant technical training and experience.
- Good communication skills and good understanding of HR principles and their application to respond to and resolve a range of HR queries.
- Ability to conduct basic analyses and to generate periodic reports and make recommendations for further actions.
- Ability to build relationships with a variety of individuals across functional units in WFP and outside of WFP so to effectively contribute to the functioning of the unit.
- Ability to work with minimum supervision and use initiative to perform administrative tasks within broad WFP guidelines and standards.
- Experience in supervising and coordinating tasks of subordinates to be able to train and supervise junior staff members within the HR function.
- Fluency in both verbal and written communication in English. Ability to effectively communicate in Urdu.
TERMS AND CONDITIONS
- WFP offers a competitive salary and other benefits, including annual leave, parental leave and health insurance for staff and eligible dependents.
- WFP recognizes the positive potential of flexible working arrangements to enable staff members the opportunity to select and alter their work schedules to better fit personal needs and help balance work, personal, and family responsibilities whenever operationally possible.
- WFP is committed to gender equality and parity (50% women and 50% men) and to diversity more generally, among employees across all grades, functions and contract modalities.
- WFP Work Environment: WFP is committed to ensuring that all its workplaces are free from abuse, offensive behaviour, harassment, abuse of authority and discrimination. WFP does not discriminate on the basis of HIV/AIDS and disability status. WFP is also committed to promoting a work culture in which every employee understands, and is able to carry out, his/her personal responsibilities for maintaining the dignity of work colleagues. We believe our mission of fighting global hunger worldwide can only be achieved if women, men, girls and boys are offered equal opportunities in terms of access to resources and services, and participation in decision making roles.
DEADLINE FOR APPLICATIONS
Deadline to apply for this position is 23 November 2022
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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
