FINANCE ASSISTANT

FINANCE ASSISTANT

Established in 1951, Amideast is an American nonprofit organization dedicated to creating hope, opportunity, and mutual understanding among people in the Middle East, North Africa, and United States through life-changing opportunities for education and cultural exchanges. Working with local, regional, and international partners, we provide programs and services that improve educational opportunity and quality, expand access to U.S. study, empower youth and women, strengthen local institutions, and develop language and professional skills for success in the global economy. Headquartered in Washington, D.C., Amideast operates offices in 11 countries in the MENA region. For more information, visit us at www.amideast.org.

POSITION DESCRIPTION

Under the supervision of the Finance Manager, the incumbent will be responsible for the day-to-day tasks for an upcoming language and cultural program based in regional governorates, providing management with financial information/reports by researching, verifying, and analyzing accounting data and ensuring bookkeeping is in order for budgets and taxes. S/He will also be responsible to support and back up the Programs Officer in all admin and procurement related tasks.

RESPONSIBILITIES

Main Duties:

Accounting, Finance & Inventory Management

• Compile necessary data for project financial reporting
• Coordinate with the partners’ finance teams on providing monthly registration statistics and financial reports
• Verify partner’s claims and compare against approved budgets
• Process Daily Sales Orders and reconcile balances with ProClass (registration) system
• Prepare payment vouchers by verifying documentation; and requesting disbursements
• Prepare cash accounts reconciliation
• Follow up on AR and AP aging reports
• Perform periodic inventory checks and reconcile variance-if any
• Contribute to financial audits (Internal, External and Tax)
• Maintain records and receipts for all daily transactions
• Prepare receipts vouchers
• Maintain financial security by following in-house internal controls
• Reconcile financial discrepancies by collecting and analyzing account information
• Maintain customer confidence and protects operations by keeping financial information confidential
• Contribute to team effort by accomplishing related results as needed
• Apply Amideast financial, accounting, and administration Standard Operating Procedures (SOPs); policies, and rules as specified by HQ and Regional Finance Office (RFO)
• Perform other relative task assigned by the finance manager and/or Country Director

General Duties:

• Communicate and coordinate frequently, accurately, and responsibly with Amideast’s office in Amman and program staff
• Exhibit behavior and communications that reflect Amideast’s goals of strengthening partnerships and understanding
• Follow Amideast’s standard operating procedures
• Support day to day communications among departments and partner organizations

QUALIFICATIONS AND SKILLS

Required

• A bachelor’s degree in Accounting, Finance, or a relevant field
• Fresh graduate to 1 year experience
• Proficiency in English is B1 (CEFR Level Alignment) and above
• Computer literacy in MS Office
• Understand accounting and financial regulations
• Ability to multi-task and prioritize responsibilities
• Good oral and written communication skills
• Must possess problem-solving skills
• Organization skills
• Manage time efficiently
• Able to work under pressure and meet short deadlines
• Approachable and professional
• Service-oriented: Actively looking for ways to help people
• A self-starter, positive work attitude and a team player
• Respects and exercises confidentiality
• Dependable and professional

WORK ENVIRONMENT

The incumbent in this position will work in a professional office environment and will utilize the following equipment when working from the corporate office or remote home office (either on a full time, temporary, or hybrid basis).

• Computer (laptop)
• Printer/Photocopier/Scanner/Fax
• Telephone

Up to 25% business travel inside Jordan may be needed to support the Program as needed.

The physical demands and work environment that have been described is representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position description is an overview of the major functions and requirements of this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of the position; the Employee’s Manager may assign other duties as related or as otherwise deemed appropriate and necessary within the general scope, without the need for additional compensation.

Amideast is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law.

Positions that involve interaction with children will be required to read, acknowledge, and comply with and attend special training in accordance with the Child Protection and Safeguarding policy. All Amideast representatives must comply with the Code of Conduct and all applicable organizational policies which include but are not limited to, Anti-Human Trafficking and Prevention of Sexual Exploitation and Abuse.

Amideast provides covered training opportunities for its staff within its current portfolio of offered services and that it invests in the advancement of its staff’s capabilities and skills to better perform at their roles.

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