Sales Admin Support Executive

7 نوفمبر، 2022

0 0 دقيقة واحدة

الوصف الوظيفي

JOB SUMMARY:

The incumbent helps the sales representatives improve their productivity by supporting them with any task related administrative duties. They also ensure that there is always a supply of inventory available for the sales team and accordingly order additional when needed.

ACCOUNTABILITIES

Policies & Procedures:

Adhere to all Zahrawi Policies & Procedures as applicable.

Sales Support:

Support and assist fellow team members / departments, as and when needed to meet company / department goals.
Prepare customer quotations.
Prepare sales order checklist.
Identify problems and address it to the team leader.
Effectively present information and respond to questions from colleagues.
Support the sales with the customer creation form.

Generate New Leads:

Respond to any inquiries regarding the department and task.

Material & Supply Inventory:

Ensure that there is sufficient inventory of sales materials and supplies and ensuring that all sales representatives have an adequate inventory of these materials on-hand.

Documentation:

Preparation of Letter of Warranty, Undertaking, Offer Validity Extension etc.
Ensure all FOC sales orders must have Sales Supervisor/Division Managers approvals.
Check that Bid-bond, Performance -bond etc. are arranged as per the requirements of the customer.

Database:

Process the item creation on the system.
Maintain database of the quotation/tenders/other documentations file in the company shared drive for easy and quick references.

Tenders and Quotations:

Responsible to submit quotations before its closing date with all the documents attached that are required by the customer.
Online quoting and submitting the quotations in co-ordination and approval from the sales team.
Coordinate documents required for tenders submission.

Business Network:

Follow up with customer to know progress / status on the quotations and tenders.

المهارات

Education: Bachelor’s degree
Experience: Fresh Graduates / 1-2 years of experience as applicable (preferred in supply chain).
Job Specific Skills: Effective Communication skills & Good English – Time management skills – Problem Solving Skills – Good computer skills in Ms. Office (Excel– ERP/Oracle system) – Process Management skills – Detail Oriented.
Additional Details: Candidate should be Saudi National and based in Riyadh, KSA.