Business Support Assistant – Admin (BISP FC Coordination) – SC4 – Peshawar
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WFP encourages female candidates and people with disabilities to apply.
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.
ABOUT JOB
Job Title: Business Support Assistant – Admin (BISP FC Coordination)
Grade: SC-4
Type of contract: Service Contract
Duration: One year
Duty Station: Peshawar
Vacancy Number: 178132
Date of publication: 7 November 2022
Deadline of application: 20 November 2022
This vacancy announcement is for Pakistani Nationals only.
TERMS AND CONDITIONS
WFP offers a competitive benefits package including salary, pension, leave plus a medical insurance (relevant links).
*Remote work if applicable or/FWA until return to office or travel is possible due to covid-19 restrictions.
JOB PURPOSE
To deliver standard business support processes for a specific professional area of work, to facilitate effective service delivery.
KEY ACCOUNTABILITIES (not all-inclusive)
1. Plan, coordinate and provide a full range of site maintenance and installation works, to ensure preventive maintenance and installations at the BISP Facilitation Centres. (e.g. AC’s, Water coolers/dispensers, water supply/pumps, paint/repair works etc.) is carried out regularly ensuring well-functioning of equipment.
2. Support deployment of and provide technical supervision to external contractors, to facilitate efficient and cost-effective servicing or intervention for any installations, maintenance, or repairs. Perform regular and ad hoc installations, repairs and maintenance of plumbing systems and components, to ensure all installations meet established safety standards.
3. Assist in maintaining accurate inventory records through physical check and maintenance of lists, strictly following WFP assets management guidelines.
4. Compile and provide accurate reports on works undertaken, services provided, materials procured and used for installations/repairs, to support accurate accounting and enable efficient planning for future works/services.
5. Contribute to evaluation of required installation/repair works, compare prices of materials, and contribute to planning of future preventive maintenance works, to support efficient and cost-effective site maintenance services.
6. Be a first point of contact for internal queries related to BISP sites in Khyber Pakhtoonkhwa, to facilitate the provision of efficient and effective resolution of daily issues. Respond to queries and escalate where appropriate, to provide a timely and accurate service to clients.
7. Any other duty assigned by the supervisor.
STANDARD MINIMUM QUALIFICATIONS
Education:Completion of Secondary School, preferably Bachelor’s degree in social sciences
Experience:Minimum 3 to 4 Years of progressively responsible work experience in the relative business stream with experience in general administrative work, preferably with NGOs, INGOs or UN system.
Knowledge & Skills:
-Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
-Knowledge of work routines and methods to complete processes under minimal supervision.
-Uses tact and courtesy to give and receive information to a wide range of individuals.
-Ability to identify data discrepancies and rectify problems requiring attention.
-Ability to offer guidance or basic on-the-job training to more junior staff.
Languages: Proficiency in both oral and written communication skills in English and Urdu. Knowledge of Pashto is desirable.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
ORGANIZATIONAL CONTEXT
This position is based in Provincial Office Peshawar, and the incumbent will report to Head of Administration Unit Peshawar.
WFP is supporting Government of Pakistan in implementation of the BISP ‘Nashonuma’ programme to reduce high rates of chronic malnutrition (stunting) across Pakistan. Nashonuma utilizes the existing primary health care system to implement stunting prevention programmes which include the provision of specialized nutritious foods.
WFP in collaboration with BISP has launched this programme in 136 BISP Facilitation Centres (FCs) across KP. Administration Unit has to make sure the overall installation and maintenance of required equipment and furniture etc. Due to the increase in number of FC’s; there is a need for additional resource to support the BISP project implementation.
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WFP is committed to diversity and inclusion within its workforce. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service
