Programme Assistant (Resource Management) – 2 positions, G5 Nairobi
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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
Posting date
Posting date: 3rd November 2022 Closing date: 09th November 2022
About WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide and the 2020 Nobel Peace Prize Laureate. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.
Why join WFP Somalia?
In Somalia, the World Food Programme provides food assistance for nutrition, livelihoods, and relief through the hard work of more than 500 employees who contribute to make Somalia hunger free in close partnership with local partners.
What will you do?
Under the direct supervision of the Programme Associate and the overall supervision of the Programme Policy Officer, the incumbent will be responsible for the following duties:
• Plan and process In-Kind (IK) and Cash Based Transfer (CBT) related cost to Cooperating partners
• Ensure timely commitments; Creation of Outline Agreements (OAs), Service Outline Agreements (SOAs), Purchase Orders Cash to Beneficiaries (POCBs)as per approved Country Office Implementation Plans, Purchase Orders Distribution Agreements (PODAs) as soon as the Field Level Agreements (FLAs) are signed or extended and Purchase Orders for Financial Service Providers (FSPs)
• Analyse CBT transactional reports, reconcile CBT transfers with Transfer Management Team & Finance and ensure timely posting of Service Entry Sheets (SES) and reimbursement of FSPs
• Ensure timely reimbursement of Cooperating CPs; verify invoices and supporting documents and certified, creation of Service Entry Sheets (SESs) for In-Kind and CBT activities and matching of invoices on Invoice Tracking System (ITS)
• Timely posting of expenditures incompliance with the International Public Service Accounting System (IPSAS).
• Monthly follow up with TMT focal point and ensure Top up data is shared with Area Offices (AOs) for verification and follow up for submission of invoices by partners
• Monitor open POs and ensure closure upon completion of activities
• Maintain files to keep proper audit tracks
• Prepare weekly CP unit invoice processing report and share with Area Offices and management
• Provide trainings to Area Offices and Cooperating Partners (CPs).
• Liaise with Finance Unit on CPs invoice payment
• Perform any other duties as required
Do you meet the minimum requirements?
Education: Completion of secondary school education. A post – secondary certificate in one or more of the following disciplines: Economics, Finance, Business Administration, Development Studies, International Affairs, Economics, Social Sciences, or any other field relevant to International Development Assistance is desirable.
Experience: At least five years of progressively responsible support experience including at least two years in accounting, transport, insurance, statistics, operations, or another related field.
Knowledge and skills: Experience utilising computers including word processing, spreadsheets, and other software packages. Has experience collecting and monitoring financial data on projects and programmes.
Ability to work under pressure with minimum supervision
Language: Fluency in both oral and written communication in English language is a requirement.
Terms and Conditions
12 months (initial)
WFP does not charge any application fees to candidates.
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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
Deadline of Application
09th November 2022
