Office Manager

3 نوفمبر، 2022

0 8 2 دقائق

Office Manager

الوصف الوظيفي

Office Manager – Kuwait

Job Purpose:

The office manager is responsible to overseeing general office operation and ensure the smooth running of the office on a day-to-day basis.

Key Responsibilities include but are not limited to:

Provide administrative support for the Manager, requiring considerable judgment and discretion, to include handling of information of a highly important and confidential nature.
Prepare and manage the issuance of various documents (letters, memos, correspondence, agendas, notes and minutes of meetings) as requested by management.
Oversee office interactions, responding to requests and questions.
Create presentations and other management-level reports.
Proactively manage appointment scheduling , coordinate meetings and managing calendars and schedules, including Board of Directors meetings, record and distribute minutes of meetings.
Oversee and maintain office equipment for uninterrupted function, identify and fulfill office supply needs, maintain and manage vendors, and coordinate food delivery as needed
Manage all aspects of the office’s space/infrastructure planning (moves, adds, and changes to workstations) and provide answers, resources, and solutions as requested
Provide direct administrative supports as needed, including scheduling appointments, meetings, and events, booking travel, maintaining filing system, mailing and shipping packages.
Arrange programs, events, or conferences by arranging for facilities, issuing information or invitations, coordinating speakers, and controlling event budget.
Transcribe dictation, and compose and prepare confidential correspondence, reports, and other complex documents.
Manage the maintenance and creation of an effective filing system.
Coordinate reception of high-level guests and visiting delegations.
Arrange complex and detailed travel plans and itineraries; compile documents for travel-related meetings.
Assemble and analyze information, prepare reports, and agendas.
Maintain files, keep records, compile reports and process documents in a timely manner.
Implement established policies and procedures, develop administrative procedures and offer suggestions for process improvements.
Exhibit behavior consistent with company code of conduct.
Ensure implementation of QHSE Management System in line with ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018 and ongoing compliance to the standards.
Perform other duties related to the job as assigned by the Direct Management.

الوصف الوظيفي

المهارات

Bachelor’s degree in Business Administration and or any other equivalent.
5 –6 years of proven experience in of office management experience.
Must exhibit strong time management and organizational skills, and possess the ability to multi-task.
Must be able to work in a high-stress, fast paced environment and demonstrate the flexibility required to handle a very dynamic work environment.
A high level of accuracy ,attention to details and Ability to handle confidential information.
Must possess professional interpersonal skills and the ability to work well with others, as well as the ability to work independently, in a fast paced environment with changing priorities.
Advanced computer skills and experience with online platforms
Proficiency Microsoft Office (Word, PowerPoint, Excel), with aptitude to learn new software and systems.
Problem solving abilities.
High level of communication and organizational skills ( Proficiency in English and Arabic) verbal and written communication skills sufficient to clearly convey messages to co-workers, customers, and all levels of management
Desired start date: As soon as possible

المهارات

تفاصيل الوظيفة

منطقة الوظيفة: الكويت
قطاع الشركة: العقارات; الاستعانة بالمصادر الخارجية للموارد البشرية; النقل بالسيارات
طبيعة عمل الشركة: صاحب عمل (القطاع الخاص)
الدور الوظيفي: إدارية
نوع التوظيف: دوام كامل
الراتب الشهري: غير محدد
عدد الوظائف الشاغرة: 1