Logistics Associate (Transport)_ Fixed Term_G6_ Based in Jigjiga Area Office 1
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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
TERMS AND CONDITIONS
Job Title: Logistics Associate
Contract Type: Fixed Term
Grade : G6
Duty Station: Jijiga Area Office
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
ORGANIZATIONAL CONTEXT
This job is found in the WFP Ethiopia Jijiga Area office. Job holder report to a Logistics Officer, Head of Unit or the designate.
At this level, job holders demonstrate responsibility and initiative to respond independently to queries with only general guidance for all assistance modalities for both WFP and logistics common services. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders typically manage a small team, supervising and coaching staff.
KEY ACCOUNTABILITIES (not all-inclusive)
- Provide specialized support to logistics operations and activities, following standard processes and contributing, directly or indirectly, to the effective delivery of food assistance to beneficiaries.
- Coordinate requisitioning and ensure timely delivery of commodities and supplies to authorised partners and destinations.
- Support logistics vendors contracting activities through performance monitoring and measurement.
- Support gathering market intelligence, vendor assessments (e.g. transporters, retailers) to support vendor selection process.
- Identify, resolve and/or provide recommendations on specialised queries/requests for support, using initiative and following standard processes, to ensure timely and accurate resolution of enquiries with excellent client service mind-set.
- Prepare, monitor and revise transport allocation plans for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards.
- Monitor inventory management processes to track trends and account for the inventory status from source to beneficiary. Paying particular focus to plan & effect immediate dispatch before BBD/TDD.
- Support oversight for commodity accounting data quality and integrity.
- Analyse operational pipeline and contribute to assessments and operational planning for all delivery modalities, to ensure that supply chain requirements are taken into consideration.
- Manage documentation processing for execution of logistics operations (e.g. Allocation NFR, TPO, STO, invoice verification).
- Take appropriate actions to resolve operational issues escalating complex issues to the supervisor.
- Perform research, collect data and conduct analysis, produce reports (e.g. transport performance) and ensure information accuracy in corporate systems to enable informed decision-making.
- Liaise with internal and external stakeholders to support logistics operations management and contribute to effective service delivery.
- Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines for all assistance modalities.
- Support logistics emergency preparedness and response activities including Logistics Capacity Assessment and Contingency Plan update, to support WFP’s response in emergencies.
EXPECTED RESULTS
• Demonstrate responsibility and initiative to respond independently to queries with only general guidance for all assistance modalities for both WFP and logistics common services.
• Use judgment in dealing with unforeseen problems on a daily basis.
• Manage a small team, assigning tasks, supervising execution and coaching staff.
• Represent the unit in liaison meetings and in coordination with other unit sections etc.
• Provide on-job training and oversight to the transport planning team on the best practices.
STANDARD MINIMUM QUALIFICATIONS
Education: BA Degree in Logistics, Supply Chain, and related fields.
Experience : Minimum of 6 years of experience in general administration and 3 years in logistics.
Language: Fluency in both oral and written communication in English and Somali Language is mandatory.
DEADLINE FOR APPLICATIONS
November 16, 2022
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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
