Admin Assistant

1 نوفمبر، 2022

0 0 دقيقة واحدة

Admin Assistant

الوصف الوظيفي

Admin Assistant | M&S | KSA

JOB PURPOSE:

The Admin Assistant provides support to the Admin Team in providing management reports, Sales figures, Managing information relating to the staff in the store.

KEY ACCOUNTABILITIES

1. MIS (Store/RO) – Ensure that accurate information is provided to the Senior Admin Assistant to ensure they can meet reporting deadlines.

2. Maintain data in the system to facilitate easy access to information when it is required.

3. Maintain and update information relating to staff in the store.

4. Liaise with the Regional Operations and HR Office.

Stock Control and Operations

1. Support the Admin Department Manager / Team in conducting routine stock accuracy checks.

2. All bills from suppliers/contractors must be verified, approved by Store Manager and processed with Regional Office Accounts Team. Follow-up must be maintained to track pending invoices and flag pending payments. Maintain a liaison with suppliers to clear any outstanding payments

3. Cash Office responsibilities including the following:

4. Daily reconciliation of store takings & reports

5. Banking/Foreign Exchange

6. Store Petty Cash

7. Tallying of safe fund daily

8. Credit Card Reconciliation

9. Enusre accurate reports are provided to Admin Management to enable commercial decisions.

10. Help liaise and arrange the induction training for new staff on procedures –to plan & schedule induction training for newly recruited staff on the Admin procedures in the store.

11. Ensuring that the accuracy of stock received from the warehouse is accounted in the system

12. Ensuring Periodic stock accuracy checks with commercial teams co coordination.

13. Daily stock related adjustments and booking the new stock receipts, store to store transfers and RTW’s (Return To Warehouse) in the system.

14. Ordering of Stationary for the Store / Admin Team