USAID PFMA – Procurement Manager

SCOPE OF WORK

Public Financial Management and Administration Activity (PFMA)

Project Background:

Public Financial Management Activity (PFMA) aims to work in partnership with USAID/Jordan and the Government of Jordan (GOJ) to improve Jordan’s revenue system and enhance their budget management process. PFMA will build the capacity of the Jordanian Ministry of Finance and other government institutions to modernize the revenue collection system, encourage compliance—including making it easier for taxpayers to comply with tax obligations—upgrade public procurement management, and improve budget planning, preparation, and execution. Key objectives include: 1) improving the revenue raising system; 2) streamlining the budget management process; 3) optimizing public expenditure management; and 4) implementing crosscutting Public Financial Management reforms such as interventions to address COVID-19. Through a combination of technical assistance, capacity building, and facilitation, tangible and measurable results are expected during the anticipated five-year duration of the activity.

Position Description:

The Procurement Manager will manage and oversee all of the day-to-day aspects of procurement , lead the implementation of procurement policies and procedures ensuring compliance therewith, and provision of operational/administrative support during project events, meetings, or workshops, if needed.

Key Duties and Responsibilities:

Procurement Management

• Manage and oversee the solicitation and contracting process of local procurement transactions, ensuring bids and quotes received from vendors are in adherence with DAI policies & USAID regulations
• Manage requisitions and procurement plans
• Enforce use of DAI’s operations & procurement system (TAMIS)
• Ensure electronic procurement records and files of all required backup documentation are saved in the relevant DAI’s system platforms, including hard copy files when needed
• Train other project staff in the use of DAI procurement systems, as necessary

• Review requisition documentation, cost estimates, statements of work and other required information from bidders
• Assist staff in the preparation of clear SOWs/procurement specifications
• Determine solicitation and source selection methods for procurements and seek guidance from home office when needed
• Serve as a non-voting chairperson on procurement evaluation committees in accordance with DAI policies/procedures and thresholds
• Ensure pricing information is accurate and aligns with acquisition policies, conduct price/ cost/ reasonability analyses and prepare cost evaluation data, and source selection documentation
• Ensure integrity, fairness, and openness in the procurement process as well as adherence to policies, procedures, and controls
• Ensure DAI, USAID, and FAR policies and procedures are followed and enforced
• Identify and qualify potential suppliers (and products/services) through market research efforts
• Ensure that beneficial, ethical and open supplier relationships are created and maintained according to procurement policies
• Oversee, monitor, track and expedite all project procurement activities and delivery status of goods/services, and communicate with vendors as needed
• Evaluate vendor performance and update TAMIS records as appropriate
• Provide accurate information for inventory management
• Other tasks as may be assigned by the COP or Director of Finance and Operations.

Qualifications:

• Bachelor’s degree is required
• At least 8 years of progressively responsible experience in Procurement Management, and other relevant areas
• Ability to understand and apply best practices in office management
• Knowledge of local laws required; experience with USAID rules and regulations related to procurement, inventory management and compliance
• Previous supervisory experience is required; training experience preferred
• Ability to perform high-level duties with minimal supervision
• An extremely well organized and self-directed individual with sound technical skills, analytical ability, good judgment, and strong operational focus
• Excellent writing, speaking and reading skills in English required

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