Senior logistic officer

12 ديسمبر، 2022

0 1 3 دقائق

Main Purpose

Carry out or supervise all logistics, supply and ITC activities in the base and associated projects according to INTERSOS standards and protocols in order to have the material, infrastructure and vehicles in optimal running conditions.

Plan, oversight, and manage logistics and supply support operations to ensure smooth accomplishment of base/project activities.

Reporting to:

Head of mission

Tasks

Logistics Information Management

Input Logistics Data in INTERSOS Logistics software (Intersos Management Platform – IMP) in an accurately and timely manner. Provide training to base staffs if required and support the implementation of INTERSOS Logistics software in the mission

Supply Chain Management and Procurement

Plan, coordinate and supervise the supply activities of the base and define the level of priority. Implement the adequate tools and procedures
Carry out local purchases (RFQ and Direct Purchase) for goods and services in respect of INTERSOS and donor requirements and ensure that the line manager is aware of any problems linked to the quality or availability of the items to be purchased
Follow up the payments of all suppliers and collect all the necessary supporting documents from them i.e. receipts and delivery notes. Ensure before any payment is made all originals are in coordination office
Ensuring that all procurements are completed on IMP and all necessary documents are uploaded and properly archived in the finance department
Responsible for the effective usage of the IMS and accounting of inventories
Follow the defined Procurement Plan and coordinate the local purchases with project staffs
Submit purchase requests for ITB and tenders and/or any other purchase that cannot be made locally
Facilitate the negotiation with local purchasers and maintain good relationships with suppliers
Run market assessments and update the pre-qualified suppliers lists
Update all the supplier files and ensure all formation related to the supplier have been fully updated on the IMP
Preparation of the monthly logistics report

Facilities and Communications Management

Ensure the installation and maintenance of functional office space(s) and guesthouses facilities in an adequate living condition and in accordance with INTERSOS minimum standards and brand identity manual. Ensure the application of defined safety and security measures and make inspection visits to assess the rehabilitation needs of facilities
Ensure that facilities have an appropriate IT and Communications infrastructure and equipment to sustain INTERSOS software platforms and in line with policies and procedures – allowing permanent communication between capital, projects, bases and HQ and proper management of the bases. Guarantees that all staffs in the mission have proper training on how to use communications equipment available (e.g. satellite phones, HF/VHF radios, computers, etc.)

Asset Management

Support on the purchase, use and maintenance of IT assets, office and project equipment and communication tools, while ensuring that all base assets registered in IMP are documented, issued with unique INTERSOS asset numbers, tagged and logged according to asset management policies and procedures
Support the CLC/CLM on reporting asset list at the end of project and oversee asset rollover according to defined destination with the Programs department
Oversee regular fixed assets check on a quarterly basis

Transportation Management

Ensure that INTERSOS Fleet Management model, movement security protocols and Brand Identity Manual is applied in the base, fleet is checked, regularly maintained and that vehicles are insured and taxes are paid
Follow-up on proper monitoring of fuel consumption and use of vehicle log-book, maintenance log, oil log and other fleet formats and templates by field logistics staffs. Ensure that proper documentation of vehicles (i.e. lease, insurance, mechanical inspection, etc.) is properly handled by logistics staffs
Plan vehicles movements, tracking individual trips, and ensuring implementation of security measures

Human Resources Management

Monitor activities of contractors and team under his responsibility

Applied Security

Monitor technical aspects of the project risk reduction policy, transport, communication, protection, identification and preparation of the technical aspects of the security policy and guidelines, evacuation plan and contingency plan, monitoring day-to day the application of security rules and reporting to the CLC/CLM and Head of Mission any problem that may arise. For this purpose, the Base Logistics Officer has to create an appropriate environment to facilitate security exchange of information

Requirements

Essential secondary education and formal technical training. Certifications in the domain would be an asset
3 year experience in logistics and/or supply chain
Desirable experience with other NGOs
Arabic, high level of english
Essential computer literacy (word, excel and internet).
Service orientation
Behavioural flexibility
Results and quality orientation
Teamwork and cooperation
Stress management
Commitment to INTERSOS principles