Internship – Finance Transformation & Field Support Branch (FINF) – Finance Division, HQ Rome, Italy

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.

Internship – Finance Transformation & Field Support Branch (FINF)

Finance Division

WFP HQ Rome, Italy

The World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies, and working with communities to improve nutrition and build resilience. We are seeking to fill a Human Resources Intern position in our Finance Transformation & Field Support Branch (FINF) of the Finance Division, based in Rome, Italy.

Brief description:

Finance is one of the core functions of WFP with a strong network of over 800 employees globally. Finance plays a key role in facilitating WFP’s operations through the management of financial resources entrusted to the Programme, financial risk management, including in cash-based transfers (CBT), settlement of WFP’s financial obligations to vendors, cooperating partners, employees, and other stakeholders, maintaining accounting records of WFP’s financial transactions, providing cross-functional financial advice on all aspects of WFP’s operations, and ultimately providing assurance to donors and other stakeholders through corporate and donor financial reports.

Guided by its vision of being a strategic business partner that supports the strategic shift of the organization, and in alignment with the release of the new Staffing Framework, FIN has identified its people as critical in supporting the transformation of the finance role. The division plans to recruit an HR consultant to augment existing capacity. The incumbent is expected to (in liaison with the HR division) provide support to the Finance division on the implementation of the people elements as the enabler in its Finance Strategy 2024 in alignment with the WFP People Policy and framework.

GENERAL INFORMATION

• Title of Post: HR Intern, Finance Transformation & Field Support Branch (FINF)
• Supervisor: HR Officer
• Unit: FINF
• Country:  Italy
• Duty Station: HQ, Rome
• Duration of internship: 6 months
• Expected Start Date: End of 2022

DUTIES AND RESPONSIBILITIES:

What you will do:

Under the direct supervision of the HR Officer the incumbent will:

• Support activities related to data collection from various internal and external sources including benchmarking analyses.
• Help conduct research, collate, and validate information where needed.
• Contribute to quantitative and qualitative analysis, drawing conclusions, and making recommendations.
• Assist with drafting communication and training materials.
• Support the leadership team with preparations of reports, presentations, and summarizing HR transactional data (strong writing skills.
• Assist in process improvements based on data outcomes.
• Assist with special projects in the FINF Branch, focusing on HR Business Partner initiatives to support .
• Strategic workforce planning gap-closing actions.
• Help with auditing and improving HR data processes.
• Leverage various tools and technology to analyze data and identify trends.
• Partner with HR focal points to support the Branch.
• Other tasks as required by the FINF branch.

QUALIFICATIONS AND EXPERIENCE

• Currently enrolled in an undergraduate or graduate programme from a recognised university and have completed at least two years of the programme. Candidates should have attended classes in the past 12 months in the following disciplines: Social Sciences, Business Management, Organizational Development, Human Resources, or a related field focusing on Data Analysis; OR

• Be a recent graduate from an undergraduate or graduate programme (within six months prior to the application to the internship programme) from a recognised university and have attended classes in the last 12 months of enrolment in the university in the following disciplines: Social Sciences, Business Management, Organizational Development, Human Resources, or a related field focusing on Data Analysis;

• Excellent command of English (both oral and written) is a must; knowledge of a second UN language would be an asset.

• Proficiency in MS Office (Word, Excel- pivot tables, dashboards, formulas, PowerPoint, Outlook).

Required soft skills/WFP Competencies:

Communication skills

• Quick learner
• Administrative skills
• Social media platform engagement/management
• Microsoft office applications
• Interview scheduling skills
• Teamwork & collaboration

WORKING LANGUAGES

Excellent written and spoken English is required (proficiency/level C).

SUPERVISION

Under the direct supervision of the HR officer in FINF, the incumbent will be provided with close mentoring, guidance, and technical supervision. Performance planning and reviews as well as learning and development discussions will be an elemental part of supervision. With the support of a comprehensive induction package and the assignment of a buddy/mentor, the intern will rapidly become a productive member of the team.

TRAINING COMPONENTS

Throughout their assignment, WFP interns have access to the industry leading learning platform, WeLearn. Depending on opportunities and availability of funds, the intern may participate in WFP workshops or seminars as appropriate.

LEARNING ELEMENTS

At the end of the assignment, the Intern should be able to:

• Undertake data collection from various internal and external sources, including benchmarking analyses.
• Conduct research, collate, and validate information.
• Contribute to quantitative and qualitative analysis, drawing conclusions, and making recommendations.
• Prepare reports and presentations.

THE COUNTRY OF ASSIGNMENT

Living conditions in in Rome, Italy

The security situation in Italy remains in line with other European Countries. There are no specific threats against the UN in Italy. Considering the ongoing defeat of Daesh in the war territories, the trend in the short and mid-term will most likely continue to see the return of the militants to the countries of origins, including Italy. Insurrectional anarchism remains sufficiently organized on the Italian territory, as it has been present for many years. This movement could target the UN in the context of its anti-capitalism/anti-western narrative. 2) Whilst UN staff continue to be victims of minor crimes such as street robbery and apartment break-ins, the infrequency of attacks and random nature of locations do not indicate that UN staff are at an elevated risk in comparison to residents or tourists in Italy. 3) Italy’s national territory is exposed to a broader range of natural hazards than any other European country. The vulnerability of its population and built environment is often severe and has in some cases been exacerbated by human activities.

OTHER RELEVANT INFORMATION

• VA Reference no: 177444
• Closing Date: 13 November 2022 at 11.59 pm Rome Time

TERMS AND CONDITIONS:

Interns receive a monthly stipend from WFP up to the maximum amount of US$1000 per month depending on the duty station of assignment.

WFP is not responsible for living expenses, arrangements for accommodation, necessary visas and related costs.

WFP will reimburse travel tickets for candidates who are nationals of developing countries and are pursuing their studies in their home country.

WFP will recognize candidates’ educational credentials from recognized institutions that have been certified by competent international or national authorities such as the United Nations Educational, Scientific and Cultural Organization (UNESCO) or Ministries of Education.

Candidates who bear any of the following relations to WFP staff members are not eligible to apply: sons, daughters, brothers or sisters.

WFP LEADERSHIP FRAMEWORK

These are the common standards of behavior that guide HOW we work together to accomplish our mission.

Different expectations of behavior are defined depending on your grade and role/responsibilities within WFP.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications.  WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

Saving Lives

Changing Lives

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