Business Support Assistant – Human Resources
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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
TERMS AND CONDITIONS
Position Title: Business Support Assistant – Human Resources
Contract Type: Special Service Agreement 4
Number of Position: 1
Contract Duration: 3 Months
Duty Station: Colombo
Nationality: Sri Lankan only
Remuneration: Attractive remuneration package following UN policy including salary and medical insurance
JOB PURPOSE
To deliver standard business support processes for a specific professional area of work, to facilitate effective service delivery.
KEY ACCOUNTABILITIES (not all-inclusive)
1. Provide administrative support to the HR unit in arranging meetings, interviews, test arrangements, booking venues, and other logistics arrangements.
2. Assist HR team in new joiners joining formalities, collecting documents, initial briefings etc
3. Help with collecting candidate's documents, reference checks etc
4. Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function.
5. Take responsibility for data integrity to facilitate the availability of accurate information (eg.- UNDSS data list, Warden List, HR list for MOFA etc).
6. Actively support in creating an effective sourcing database, prepare a list of different sourcing channels and decimate information among them when necessary
7. Assist the team in organing Induction Programme for the new joiners
8. Re-structure the personnel file folders (shared folder), organize existing files in a logical order, regularly scan hard copy files, digitalize and store properly.
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education (Advanced Diploma in Business Administration/HR is desirable)
Experience: Three or more years of experience in the relative business stream with experience in general administrative work.
Knowledge & Skills: Proficient in the use of office equipment and computer software packages, such as Microsoft Word. Knowledge of work routines and methods in order to complete processes under minimal supervision. Uses tact and courtesy to give and receive information to a wide range of individuals. Ability to identify data discrepancies and rectify problems requiring attention.
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To Apply:
Click ‘Apply’ to the link below to start the application process. Candidates are requested to create an account in WFP E-Recruitment system before applying.
Please also include your CV with a cover letter, highlighting your motivation and suitability for this vacancy, as part of an online application.
WFP offers an attractive compensation and benefits package including basic salary and medical insurance.
Please visit https://www.wfp.org/countries/sri-lanka to learn more about WFP’s operations in Sri lanka.
We want to ensure the recruitment process is fully accessible. Please contact us at iresha.chandradasa@wfp.org to advise us of any accessibility needs you may have.
Only short-listed candidates will be contacted.
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
