ADMINISTRATIVE ASSISTANT

27 أكتوبر، 2022

0 5 دقيقة واحدة

الوصف الوظيفي

ADMINISTRATIVE ASSISTANT/SECRETARY/RECEPTIONIST

What You'll Be Doing:

Responsible for greeting visitors. Maintains visitor sign-in book.
Answers incoming calls, screens callers and directs calls accordingly. May take and relay messages as necessary.
Maintains the Corporate Directory. Updates phone numbers and location of the staff, and distributes updated contact list bi-weekly.
Originates correspondence and reports not requiring the personal attention of immediate supervisor.
Receives and logs incoming parcels and takes care of outgoing parcels.
Receives, sorts, and distributes mail.
May coordinate physical space requirements for the assigned unit. Initiates requests for corporate IT assets and coordinates delivery to employees.
Maintains and updates information on Safety and Employment/Labor Relations bulletin boards.
Acts as Emergency 999 Desk Respondent.
Encourages safe and secure work environment and practices.
Adheres to corporate security standards and policies.
Coordinates office supply order and distribution.
Coordinates conference room schedules.
Personally assists coordination of Program Director's Calendar
Coordinates and/or schedules any special conference room requests (i.e. projectors, video teleconferencing, easels, catering, etc).
Maintains appearance of conference rooms/break areas/common areas.
Processes OCR’s (Online Check Requests) for vendor invoices and submits for payment.
Attends scheduled facility team meetings and assists with facility project work.
Carries a birthday calendar log for company staff and client staff.
Take meeting minutes from time to time in non-technical meetings and distributes to the team
Perform other responsibilities associated with this position as may be appropriate.

المهارات

What Required Skills You'll Bring:

Associates Degree in Business (or equivalent).
Minimum 8+ years of experience in an administrative capacity, preferably in the assigned area of specialty.
Strong written and oral communication, organizational, and interpersonal skills are required.
Proficiency in MS Office with expertise in Microsoft Word, Outlook, PowerPoint and Excel.
Ability to analyze and revise operating practices to improve efficiency.
Ability to review, analyze and update multiple schedules of Client and Senior Staff.
Detail oriented and comfortable working in a fast-paced office environment
Superior organization skills and dedication to completing projects in a timely manner.