Beirut – HR Associate SC6 (2 posts)
– This position is open to qualified Lebanese candidates only.
– Women and persons with disabilities are encouraged to apply
– Only shortlisted applicants will be contacted.
This Vacancy Announcement will close on 08 November 2022 at 11:59 PM Rome Time.
Contract Duration:
The HR Associate will be contracted for an initial term of 12 months. Contract may be extended based on business need and satisfactory performance.
Organizational background
Assisting more than 130 million people in 123 countries and territories each year, the World Food Program (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies partnering with governments, and providing common services that allow the entire humanitarian community to save lives in emergencies and build the resilience of food insecure people and communities.
As the international community has committed to end hunger, achieve food security and improved nutrition by 2030, one in nine people worldwide still do not have enough to eat. Food and food-related assistance lie at the heart of the struggle to break the cycle of hunger and poverty.
WFP Lebanon provides humanitarian assistance to nearly 1.1 million vulnerable persons, in the form of unrestricted assistance in-kind and cash-based transfers. WFP Lebanon also provides food assistance in the form of snack and fresh food to school aged students and their families. This support is designed to improve the students’ health and make them and their families more motivated to pursue the children’s right to education.
To know more about WFP’s mission, please check the below video:
https://www.facebook.com/WorldFoodProgramme/videos/10154930622760178
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
Job Purpose
To deliver a full range of HR support services to ensure accurate implementation of WFP policies and procedures and facilitate the effective functioning of a client focused and strategy-oriented HR services.
Key Responsibilities (not all-inclusive, nor exhaustive):
Under the direct supervision of the HR Officer and the overall guidance of the Head of HR Unit, the HR Associate will perform the following responsibilities:
• Provide assistance on a wide range of complex HR queries and follow up actions, to ensure consistent and high-quality HR services are delivered to clients
• Allocate responsibilities and support on-the-job learning and development of junior support staff, to ensure they have adequate knowledge of HR systems and procedures required to perform their duties and subsequently can contribute to the provision of effective HR services.
• Identify evolving needs of the organization and recommend changes in HR processes and procedures to support improvements in HR services.
• Analyse and respond to various internal and external queries to ensure that clients are well-informed and that HR team activities are aligned with broader WFP objectives.
• Review and compile a variety of data on contractual conditions, entitlements, performance and training requirements, workforce, etc., to support analysis and reporting needs.
• Support activities in the areas of work allocated by the officer in compliance with relevant processes and procedures. As such, the HR Associate will support the HR Unit in the implementation of the recommendation of the recent organizational alignment and the global staff survey.
• Support and deliver on boarding for new staff joining WFP, to ensure that relevant processes are followed and the conditions of terms of service are explained and understood.
• Prepare a range of complex HR documentation required for the specific area of work (e.g., employment contracts, transfer/separation letters, training-related documents, etc.) ensuring accuracy and meeting established deadlines.
• Use HR management systems for reviewing, entering and updating a variety of HR data including monitoring various deadlines (e.g., contract expiration, PACE, etc.), ensuring compliance with the established deadlines and accuracy of HR data.
• Coordinate the maintenance of confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards
• Monitor staff deployment and handle related administrative actions including preparation of reports, to support efficient HR service enabling WFP to respond quickly to a crisis.
• Perform other duties as required.
Standard Minimum Qualifications:
Education: Completion of secondary school education. University degree or post-secondary certificate in HR Management is a plus.
Experience: At least six (6) years of experience in the HR field. Experience in a humanitarian organization or multinational company is desirable.
Language: Fluency in both oral and written communication in Arabic and English. Fluency in another UN language is a plus.
Female applicants and qualified applicants from developing countries are especially encouraged to apply
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
