Supply Associate, GS6, FT, Amman Outpost, YCO#118540

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Love

In the 1970s UNICEF established presence in Yemen to respond to the urgent needs of children in the poorest country in the Middle East. In 1991, Yemen ratified the Convention on the Rights of the Child and it was enacted immediately. Since then the country has been making steady progress for children until it plunged into a brutal conflict in 2015 but even before that, Yemen needed large amounts of humanitarian assistance.

In collaboration with local authorities, non-governmental organizations and community partners, UNICEF is working in all the governorates in Yemen to respond to the needs of children throughout the country with a continuum of services to help children survive and grow to their full potential through the following programmes: Health, Nutrition, Water, Sanitation and Hygiene, Basic Education, and Child protection.

For more on our work in Yemen, please visit our website: https://www.unicef.org/yemen/

How can you make a difference?

Under the general guidance of the Supply Officer, the incumbent is expected to support remotely all UNICEF Yemen sections in all supply contracting processes in accordance with UNICEF Policy, Rules and Regulations and to participate in planning, development and execution of procurement of the selected portfolio of services, including proposing method of purchase, to support and ensuring quality delivery of such services.

To make a difference in the life of children, your main functionsaccountabilities are as per the following:

1. Reviews and evaluates incoming Purchase Requisitions and requests to ensure quality and adequacy of information, TORs/specifications, appropriateness of requests, Amendments (i.e. cost and no-cost extensions), delivery dates, budgets, etc. and monitors requisitions to ensure completion of procurement action in a timely manner.
2. Prepares Purchase Orders / Institutional Contracts against existing Long Term Arrangements (LTA) ensuring that the LTA has valid quantities, pricing, etc. and lead-time meets requirements.
3. Conduct procurement of services in accordance with UNICEF rules and regulations; prepare solicitation documents (i.e. RFQs, RFPs), conduct bid openings, bid tabulations, bid evaluations, meetings, interviews with bidders, CRC submissions, prepare LTAs, POs, Contracts in SAP/VISION.
4. Provide guidance and assistance to internal customers on UNICEF procurement-related processes, Financial Rules and Regulations, best practices and ensure effective contract management.
5. Provide guidance and assistance to vendors / bidders on registration, bid submission, invoicing, tax exemption certificates, etc.
6. Ensures evaluation of suppliers (i.e. Vendor Performance Evaluation, Scorecards) with respect to delivery of performance and commercial acceptability is satisfactorily performed in a timely fashion by internal customers.
7. Follow-up with evaluators on their inputs, escalate when appropriate (i.e. vendor performance issues).
8. Maintains comprehensive Procurement and Supplier files, both paper and electronic files, with all required procurement documentation (i.e. fully executed POs / LTAs, Award Recommendation Document, tender documents, evaluations, bids, Waiver, Note For the Record, invoices, delivery receipts, payment requests, correspondence etc.) in accordance with UNICEF Supply Guidelines.
9. Ensures all procurement activities follow the UNICEF Policy, Financial Rules and Regulations, SD Manual, and all other applicable procurement procedures.
10. Any other duties or assignments as requested by the supervisor

For more details on the Job Profile, hold CTRL & double-click: Terms of Reference_Supply Associate_GS-6_Amman.pdf

To qualify as an advocate for every child you will have…

Education:

Completion of secondary education is required/ preferably supplemented by technical, or university courses related to the field of work.

Experience:

• A minimum of six (6) years of experience in procurement and contracting.
• Experience working in the UN environment is an asset.
• Demonstrated experience in emergency context/fast responding is required.
• Experience in using SAP or similar ERP system for supply transactions in an asset.

Language: Fluency in English and Arabic is required. Knowledge of another UN language is considered an asset.

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability (CRITA) underpin everything we do and how we do it. Get acquainted with Our Values Charter Here

Competencies required for this post are…

1. Demonstrates Self Awareness and Ethical Awareness (1)
2. Works Collaboratively with others (1)
3. Builds and Maintains Partnerships (1)
4. Innovates and Embraces Change (1)
5. Thinks and Acts Strategically (1)
6. Drive to achieve impactful results (1)
7. Manages ambiguity and complexity (1)

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: Here

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

Female candidates are especially encouraged to apply and please take a look at some of our entitlements for our female staff members: Female Entitlements Edited2.jpg

While UNICEF seeks to recruit the best talent in the Yemeni labor market to be able to deliver the best possible services for the children in Yemen, we would like to make it clear that we never use any third party in any of the recruitment processes for all junior and senior positions advertised. All received applications are treated with high level of transparency and professionalism. Only applicants whose profiles meet the advertised job requirements will be considered and only within the announced deadline.

في حين تسعى اليونيسف لإستقطاب أفضل الكوادر في السوق اليمنية لتتمكن من تقديم أفضل خدمة للأطفال في اليمن، تود التنويه إلى أنها لا تستعين بأي شخص أو جهة (قد يقدم نفسهـ/ـا) كوسيط أو طرف ثالث في أي من عمليات التوظيف وفيما يخص جميع الوظائف، باستثناء الإعلان عبر وسائل الإعلام والمواقع الإليكترونية. إن اليونيسف، منظمة الطفولة، تعمل بمستوى عال من الشفافية والمهنية. ولا يتم التواصل إلا مع المتقدمين الذين توافقت مؤهلاتهم وخبراتهم مع الوظائف المعلن عنها والتي تقدموا لها في الموعد المعلن.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. A diverse and inclusive workforce is part of UNICEF’s DNA | UNICEF Careers, irrespective of their raceethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a Compensation, benefits and wellbeing | UNICEF Careers including parental leave, breastfeeding breaks and UNICEF provides reasonable accommodation for job candidates and personnel with disabilities | UNICEF Careers, UNCIEF strongly encourages the use of flexible working arrangements.

“UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles”.

Remarks:

This VA is open to all internal staff and other UNICEF personnel (including consultants, UNVs, TAs etc.)

Only shortlisted candidates will be contacted in advance to the next stage of the selection process.

The successful candidate for this emergency recruitment MUST be available to commence work within 31 days of receiving an offer.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Original Article