Storekeeper (Fleet-Spare Parts & Yard Management) G4

23 أكتوبر، 2022

0 5 3 دقائق

الوصف الوظيفي

KEY ACCOUNTABILITIES (not all-inclusive)

1. Effectively receive/dispatch goods including transshipment (truck to truck) against official approved documentation (e.g. waybills and/or delivery notes) ensuring accuracy in physical count of goods including the quality in compliance with the established standards.

2. Prepare, verify and sign off warehouse and transport documents, and maintain confidential files and accurate warehouse transaction records to ensure immediate reporting on commodity movements in line with the corporate requirements.

3. Conduct daily warehouse closing reconciliation and accurate inventory checks supporting internal control systems in compliance with the warehouse management requirements.

4. Perform daily inspections and prepare reports on the quantity and quality of the goods received/dispatched and handled, detect promptly and analyse reasons for stock discrepancies/damages, investigate missing quantity and prepare warehouse loss reports recommending appropriate solutions, to enable informed decision-making.

5. Implement appropriate measures to safeguard non-food goods, to ensure quality control using standard preventive measures in line with WFP established procedures and authorization received from the supervisor.

6. Monitor condition of the warehouse and goods and take appropriate actions, to support efficient warehouse space-planning and well-organized commodity storage following WFP warehouse standards.

7. Provide guidance and on-the-job training to warehouse staff to contribute to their development and high performance.

8. Receive vehicles from the transporter in the yard; ensure post-delivery inspection by the supplier; inventorize the vehicles; ensure periodical maintenance of the vehicles in the yard.

9. Verify that quality of items to be procured/fabricated is of high standard and meet the requirements; also, advise on the specifications when necessary.

10. Prepare orders for both Local and International Procurement and track the complete procurement process until goods are finally received.

11. Obtain and maintain the latest up-to-date spare parts catalogues, prices list cross-reference and superseded numbers for all operational Assets.

12. Responsible for environmental issues and the regular disposal of tyres/lubricants and other disposable accessories/equipment in the store.

13. Ensure that all data of receipts/movement of material and assets is entered into FMS (Fleet Management System, Software application) and analyse the data to produce report as required.

14. Perform other related duties as required.

المهارات

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Experience: At least four years of relevant experience in warehousing, logistics or in relevant field of work.

Language: Fluency in both oral and written English language.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.