Information Management & Performance Reporting Officer, SC 8, based in Addis Ababa
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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
TERMS AND CONDITIONS
JOB TITLE: Information Management and Performance Reporting Officer
TYPE OF CONTRACT: Service Contract, Level-8
UNIT/DIVISION: Communications and Reporting
DUTY STATION (City, Country): Addis Ababa, Ethiopia
REPORTING LINE: OIM and Performance Reports Officer
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
ORGANIZATIONAL CONTEXT
The WFP Ethiopia Country Office (CO), as one of WFP’s largest responses, faces unique challenges and risks in its operational context spanning operational/logistical risks, conflict, climatic shocks and a complex geopolitical dynamic. The OIM Reports role requires experience in developing internal and external situational reports and humanitarian analysis. In addition to technical experience -a high degree of integrity and professionalism, flexibility and a problem-solving mind set are needed in this position. The role should be someone well-versed in report writing and must proactively pursue technical support for management and staff.
The Information Management & Performance Reporting Associate is based in Addis Ababa and will work in the Communications and Reporting unit, under the immediate supervision of the OIM & Performance Reporting Officer.
JOB PURPOSE
To deliver a wide range of support to reporting processes and activities for a specific professional area of work, to facilitate effective service delivery.
KEY ACCOUNTABILITIES (not all-inclusive)
1. Support and guide staff across the WFP Ethiopia operation to adhere to standard OIM & PR procedures and templates are followed. Work with the Operational Information management and Reporting Officer to drive the quality, consistency and standardisation of information management and performance reporting across WFP.
2. Using information provided by various units, prepare internal situation reports/operational updates and distribute internally. This includes clearance by County Office management.
3. Using cleared internal situation reports, prepare external situation reports to the point they’re ready for distribution externally. This includes clearance by Country Office management and incorporation of comments from the regional office.
4. Support the coordination and preparation of Annual Country Reports (ACR) for the Annual Reporting Exercise in collaboration with the country office programme, monitoring & evaluation, logistics and resource management functions to ensure coherence and quality of performance information.
5. Collaborate with counterparts internally to ensure consistency in humanitarian information and to complement WFP analysis and information.
6. Support the CO in emergencies by providing secretarial support to Operational Task Forces (OTFs).
7. Support the initiatives for developing improved, streamlined, and harmonized OIM & PR including drafting of OIM & PR related normative guidance, as required.
8. Support the management of the system for collating reports, documents and correspondence, and implement changes where necessary.
9. Improve quality and coverage of Country Office information management systems and design infographics, dashboards for key reports.
10. Ensure the assurance of defined quality standards in all processes and products.
11. Other as required
STANDARD MINIMUM QUALIFICATIONS
Education: Advanced University degree in International Development, Monitoring & Evaluation, Information Management, Communications, or other relevant fields, or First University degree with additional years of related work experience and/or training/courses.
Experience: One year or more of postgraduate professional and progressively responsible work experience in the related business stream including experience in reporting, information management, infographics, and communication.
Knowledge & Skills:
• General knowledge of information management best practices, techniques and processes with some understanding of the basic theoretical background.
• Strong written and oral communication skills, including substantive analysis and report writing skills.
• Knowledge of, or the ability to quickly assimilate, UN/WFP specific processes and systems.
Language: Fluency in both oral and written communication in English.
FUNCTIONAL CAPABILITIES
- Exposure to basic data management and analysis.
- Experience producing reports/ humanitarian analysis.
- Effective communication skills with both internal and external stakeholders.
- Demonstrated organization skills.
- Ability to maintain confidentiality.
- Ability to develop and maintain relationships with a range of individuals in order to provide a high-quality support service.
OTHER SPECIFIC JOB REQUIREMENTS
This section is optional to describe additional responsibilities & knowledge required for the specific job.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
N/A
DEADLINE FOR APPLICATIONS
4 October 2022 (Open to Ethiopian National Only)
This position is open to all qualified candidates. Female applicants and people with disability are especially encouraged to apply.
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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
